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For every other programs, GCs should assign a Program of Work. GCs who share a dual-degree student will be able to assign and update profiles for their portion of the degree, and view profiles for their partner department's portion of the degree, except, again, in cases where the partner department is in another college that does not make use of the EASI GCD Program of Work.
A Note About Departments that Undergo FOS Changes
Anytime a department undergoes a Field of Study change, any students changed from majors that have the old FOS to majors that use the new FOS need to be assigned to degree plans that reflect the new FOS. If an old degree plan is already assigned to a student in a newer major, it will begin to throw return errors indicated a field of study mismatch. The degree plan “degree” designation must match both the FOS and degree of the student's major. Graduate Coordinator may need to set up new GCD degree plans under the newer FOS to (eventually) replace the older degree plans—not for everyone, just for those now in majors that reflect the new FOS. Finally, assign those new degree plans to any students now in the new majors.
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- Select the degree plan you wish to copy from the Set up Degree Plans page in EASI
- Set up the new degree plan with mostly the same details, perhaps a slightly different title so you can tell it apart, but make sure you select the correct FOS and degree when you select a degree.
- Once that’s done, click the “View/Add Categories” link and select the option to “Copy categories from another degree.” Copy over the categories from the original degree plan.
- Go back to the degree plan update page and make sure the plan is active.
- Assign this new degree plan to relevant students via the “set profile” tab, and make any class updates needed on the newly assigned profile(s).
- OGS can inactivate or remove the old profiles from the student's record, if desired. Send student EIDs and the profile(s) to inactivate.
Once majors that are tied to the old FOS are retired, GCs can inactivate any degree plans with the old FOS to remove them from selection lists.
Setting Student Profiles in Bulk
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