All doctoral students will be given access to their individual Program of Work via UTBox on program entry.
It is your responsibility to keep your Program of Work updated. Be sure to update it each semester, as an up-to-date Program of Work is necessary for advising. EDP recommends keeping a backup copy of your Program of Work in a secure location as well.
There are a few scenarios in which you will need to give access to your Program of Work to faculty:
- If your faculty adviser changes, you will need to grant access to your new adviser.
- Grant access to your Qualifying Process committee members as soon as you find out who they are. Your Program of Work will be used by your committee members, and as a resource for the GSC members during the evaluation meeting for your eligibility for advancement to candidacy.
- Prior to filing for candidacy at the departmental level, email the GSC Chair and give them access to your Program of Work (it is a Graduate School requirement that the GSC Chair have access to your Program of Work prior to approving your online application for candidacy). You will also give access to your dissertation supervisor (and perhaps your committee members) so they can review your Program of Work before approving your candidacy.
- Prior to your final oral, contact the GSC Chair to let them know you are preparing to hold your final oral. Make sure they still have access to your Program of Work and let them know that your Program of Work has been updated for review (this is a Graduate School requirement so the GSC Chair can sign your gold form after your final oral).
Make sure that any approved waiver forms have been uploaded to your UT Box Program of Work folder. If any are missing, contact the EDP Graduate Coordinator.
