Michelle Belisle - Senior Administrative Associate

mbelisle@austin.utexas.edu

(512) 232-7978

General Duties:

  • Serve as backup to the Financial Manager
  • Answer general accounting inquiries and clarify procedures
  • Assist FA with monthly closeout.  Organize necessary paperwork, verify charges in DEFINE, and research documentation.  Forward to FA for review and final approval.
  • Maintain finance documents in accordance with UT guidelines; files, server-scanned documents, fiscal year clean up
  • Maintain vendor files and direct bill or house accounts
  • Create and track various financial documents: vendor and guest payments, travel reimbursement, student reimbursement, and IDT corrections.
  • Process travel authorizations for staff, faculty, students
  • Process Faculty Travel Grant applications and Cash Advance requests for travel
  • Coordinate travel reimbursement and payments for guests with Guest Artist Liaison
  • Provide additional accounting assistance for DFS, ABT, NWF, ACDFA, MFA Showcase
  • Review paper form requests for accuracy and information before routing to FA for review and approval
  • Process non-gift deposits
  • Attend COFA BAG meetings
  • Serve with Technology Liaison as Department EID contact and DPUSER

Purchasing:

  • Serve as the purchasing contact and buyer for the department
  • Access Point Plus and FRMS to process purchasing requests
  • Maintain and reconcile the department procard
  • Work with UT Purchasing on T&D specific and specialized purchases
  • Stay current with purchasing programs and training
  • Coordinate computer/software purchases with department IT contact and COFA IT; coordinate ITAC related purchases with A/V; research best price options for major purchases not facilitated by UT
  • Assist department Inventory contact by providing documentation for tagging T&D items and assist in researching inventory items on as needed basis


New Faculty Hires:

  • Maintain record copy of official new hire paperwork and RAR documents
  • Assist new hires with relocation services and reimbursements, travel and research monies
  • Coordinate computer purchase with department IT contact.