Verify Your Hardware

Confirm that you have your microphone and webcam properly installed and setup.

Check your System Requirements for compatibility with Zoom.

Installing Zoom

Check if you already have the Zoom application installed on your computer:

1. Windows: Navigate to Start > Scroll Start Menu to Zoom folder > Click "Start Zoom".
2. Macintosh: Launch Finder > navigate to your Applications Folder > Zoom application will be listed.
   
   

Download Zoom directly from any of the following links:

1. 1. https://zoom.us/support/download
   2. https://zoom.us/download
   3. https://zoom.us/download2

Sign into the Zoom Desktop Client

1. Click Sign In if you want to log in and start or schedule your own meeting. 
   
   1. 'Join a Meeting' will be used by participants (students).
2. Choose: Sign In with SSO
   
3. Enter your company domain: utexas
   
4. Click continue
5. A browser window will open, then Enter your UT EID and Password.
   
   
   
   
6. You are now logged into the Zoom client! This is the Home tab.
   
7. From here you can join, schedule, and start Zoom meetings.

Install the Zoom App for Mobile (iOS or Android)

1. Zoom is also available for your mobile device, you can download it here:
   
   1. Zoom Download in the Apple Store
   2. Google Download in the Google Play Store

Authorizing Zoom in Canvas

Zoom provides an integration with Canvas that makes it very easy to set up class sessions, whether they be lectures, discussion sections, or any other meeting. These sessions are then automatically placed on participants' calendars within Canvas.

To begin using Zoom through Canvas, you'll first have to authorize it. This will only need to be done once (the first time you use the Zoom integration).

To authorize Zoom to be used in Canvas:

1. Open any one of your courses in Canvas.
2. From the sidebar, select "Zoom".
3. When prompted, click "Authorize".
   

One on One Office Hours with Canvas Messaging

For Office Hours and meetings with individual students, you can use Zoom's meeting scheduler directly.

1. Open the Zoom desktop application on your computer.
2. Click "Schedule" to schedule a meeting with an individual student.
   
3. Choose the date and time and adjust the settings to your preferences.
   
   1. For more information on your Meeting Options.
4. Select "Other Calendars" and then "Schedule" 
   1. A dialogue box with all the information your student needs to join your meeting at the scheduled time will appear, click "Copy to Clipboard" so you can share it in Canvas.
      
5. Go to your course in Canvas and select "People" on the lefthand panel
   
   1. After finding and selecting your student, their profile box will pop up on the right with a Messaging icon.
      
   2. Select the messaging icon and in the message fill in the Subject and paste the Zoom Meeting information into the body of the message.
      
   3. Once sent, the student now has the meeting information and can join the Meeting with the Meeting ID or the link provided at the scheduled time.  

Open Meeting Office Hours

Office Hours in Zoom follow the same structure as hosting a lecture

1. Open your course in Canvas.

2. From the sidebar, click "Zoom".
3. Click the blue "Schedule a New Meeting" button.
4. Fill out the settings for your lecture as desired. You can provide a topic, description, choose the start time and duration, and more.
   
   1. Your meeting time and duration should be set to that of your Office Hours. 
      1. In our below example, the class meets for an hour at 1:00 pm.
   2. By selecting "Recurring meeting", you can automatically schedule your Office Hours to repeat each week. Use the "Weekly" option and select the days on which your Office Hours occur.
   3. "Require meeting password" is unchecked by default. 
      1. This option is not necessary and may complicate the process of joining for your students.
   4. Be sure to check the "Mute participants upon entry" option. 
      1. This will prevent background noise from students or other participants from being immediately broadcast when they enter the meeting.

   5. Use the "Enable waiting room" option to allow the students to join the meeting before the planned start. 

      1. This will allow you to admit all students to the meeting once the instructor is ready for Office Hours to begin. You can read more about the Waiting Room here.

5. When configured to your liking, click "Save" to save your meeting. It will automatically be added to your Canvas calendar, as well as to your students' calendars.