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Please note: prior approval must be obtained before any purchases are made. All purchase orders must be final approved *before* your order is placed with the vendor. Reorders require a new purchase order. Please contact the UGS Business Team (ugs.business@austin.utexas.edu) with any questions.

Dollar Range

Solicitation Process

Who is responsible?

$14,999 or less

Select best value by comparing different vendors' prices - no bid required

Staff member. (*Design must be approved by UGS Communications before quote is submitted for PO.)

$15,000 - $49,999

Requires a minimum of three informal bids

  • The bidding opportunity is not required to be publicly posted
  • Vendors may submit their bids to departments via mail, email, or fax
  • Departments must forward bids to the UGS Business Office for PO creation
  • Departments must obtain a minimum of three written bids
  • Departments should make a good-faith effort to include at least one bid from a certified HUB vendor

Staff member. (*Design must be approved by UGS Communications before quote is submitted for PO.)

$50,000 - $1M

Requires formal bid/proposal - Please contact UGS Business Office for procedures

Consult with UGS Business Office

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