Rescind Transaction Guidance

Purpose: 

When you notice a mistake has been made in a business process, it is important to note that once it has been final approved, a rescind request may be required to fix the error. A rescind will undo a business process and allow you to resubmit it correctly for most types of transactions in the Workday system. Use the Rescind Request Matrix to determine if a rescind is necessary. 

Relevant Definitions: 

BP: Business Process; specifically, something you are trying to accomplish in Workday.

EID Email: "youreid@eid.utexas.edu"; allows documents and forms in DocuSign to route correctly and to be associated with your EID (thereby allowing you to access copies more easily).

Process: 

1. If you determine a rescind is needed for your BP, you will want to start off by choosing the correct DocuSign Power form. These forms are categorized by Pay Type (Hourly, Salary, No Pay). The rescind power forms can be found here.  
2. Enter your name and EID email and use the instructions below to determine which HR Executive to assign your form to: 
   1. COLA HR Executives: For staff, student, volunteer and non-employee transactions: 
      1. Stephanie Yang (sy5777@eid.utexas.edu)
      2. Alison McPherson (amh4775@eid.utexas.edu)
      3. Tamela Walker (scotttl@eid.utexas.edu) 
   2. COLA Academic HR Executives: For faculty, research, and other academic transactions: 
      1. Stuart Tendler (smt957@eid.utexas.edu)  
      2. Tamela Walker (scotttl@eid.utexas.edu) 
3. Enter the EBiTs access code for the form: askus2020. 
4. Proceed by filling out the rescind form. Here are the instructions for finding the information required: 
   1. Worker Name and UT EID will be on the employee’s Workday profile.  
   2. Position Title can be found on the Summary page on the worker’s profile and the Position ID can be found using these instructions. 
   3. The Sup Org Name can be found on the Worker’s profile and the Sup Org ID can be found using these instructions  
   4. Select the BPs that needs to be rescinded and the reason: 
      1. The BP Effective Date and the Initiated Date can also be found in the worker’s profile under Actions > Worker History > View Worker History 
   5. In Other Details please provide details on the request 
5. Lastly, sign the form and route it forward for approval. This form will automatically route to the HR Executive you entered and will then be sent to the Workday Team.
   1. Note: You will receive notification when your form has been approved. The process is not yet complete at that point.
   2. You do not need to send the form to the askUs email, the power form will create a ticket with the Workday Team automatically.  
   3. You should receive a notification from askUs when the Rescind Transaction has been completed.

Related Links: 

Workday

Rescind Transaction Guide 

Rescind Required Steps 

Paydays and Payroll Deadlines