General Questions
What is Texas ScholarWorks?
Who can search, browse, and download from Texas ScholarWorks?
Who can submit works to Texas ScholarWorks?
Can I submit data or data sets to Texas ScholarWorks?
How is Texas ScholarWorks different from Texas Data Repository?
Can faculty, researchers, or students not affiliated with UT Austin submit works to Texas ScholarWorks?
Why should I submit works to Texas ScholarWorks?
How is Texas ScholarWorks different from posting research on my own website?
Can I still link to my work from my own web site?
What is the relationship between Texas ScholarWorks and the Texas Digital Library?
I'm having trouble using Texas ScholarWorks. Who should I report this to?
I'm having trouble using a file in Texas ScholarWorks because it isn't accessible. Who should I contact?
I found an item in Texas ScholarWorks that has problematic, harmful, or offensive text or images. Who should I contact?
Getting Started
What are Texas ScholarWorks communities and collections?
How do I submit my work to Texas ScholarWorks?
How do I gain authorization to submit to Texas ScholarWorks?
How does my department or research unit set up its own collection or community?
Can my department archive conference proceedings in Texas ScholarWorks?
Submission Questions
What kinds of materials/content can I upload to Texas ScholarWorks?
Can I upload video and audio files to Texas ScholarWorks?
What file formats can I submit to Texas ScholarWorks?
How does Texas ScholarWorks decide the recommended file formats for submission?
Is there a limit on file size?
Is there a limit on the number of files I may submit?
Can I use Texas ScholarWorks to publish a journal?
What descriptive information do I assign to my work during submission?
Does Texas ScholarWorks automatically assign any descriptive information or tags?
Copyright Questions
What rights do I grant the University of Texas at Austin when I submit my work to Texas ScholarWorks?
What rights do I retain to my work when submitting to Texas ScholarWorks?
If I no longer hold the copyright to an article or other publication, can I still submit it to Texas ScholarWorks?
Can I publish my work if I've already submitted it to Texas ScholarWorks?
I just found some interesting work in Texas ScholarWorks and am about to download it. What can I do with that work once I have it?
I've found my work in Texas ScholarWorks and I didn't add it. How did it get added?
Access and Privacy Questions
Can I restrict access to work I submit to Texas ScholarWorks?
Can I make changes to an item once I've submitted it to Texas ScholarWorks?
Can items be withdrawn from Texas ScholarWorks?
What privacy policies are in place for Texas ScholarWorks?
Electronic Theses and Dissertations (ETD) Questions
I've found my ETD in the repository and I don't think it should be there. What do I do?
I've found my ETD in the repository and I'd like to amend it. Can I submit additional material or replace the file altogether with a new version?
I graduated from UT Austin and submitted an ETD, but I don't see it in TSW. What happened to it?
I graduated from UT Austin and submitted a print thesis or dissertation. Can I have my thesis or dissertation digitized and added to Texas ScholarWorks?
I found my ETD in Texas ScholarWorks, but access is restricted to EID holders. Can I change the access option to be open to anyone?
General Questions
What is TSW?
Texas ScholarWorks (TSW), formerly University of Texas Digital Repository (UTDR), holds digital works and provides related services that together constitute a campus institutional repository. TSW was established to provide open, online access to the products of the University’s research and scholarship, to preserve these works for future generations, to promote new models of scholarly communication, and to help deepen community understanding of the value of higher education. Digital works include research and scholarship, as well as works that reflect the intellectual and service environment of the campus.
Who can search, browse, and download from Texas ScholarWorks?
TSW is designed to provide your work the widest possible exposure, so it is open to the world for searching. However, in exceptional situations where access restrictions are required, individual works may not be available to everyone. Please see question #34: “ Can I restrict access to the work I submit to Texas ScholarWorks? ” for more information on restricting access to your work.
Who can submit works to Texas ScholarWorks?
UT faculty, staff, and students (including student groups, departments, institutes, etc.) may submit work to TSW. A UT faculty member or department must sponsor undergraduate student work. Faculty, researchers, graduate students, or staff wanting to submit works to TSW collections should contact the Repository Curator at tsw@utlists.utexas.edu.
Can I submit data or data sets to Texas ScholarWorks?
A more appropriate location for depositing data is the Texas Data Repository (TDR). More information about Texas Data Repository, including information about submitting content is available at https://texasdigitallibrary.atlassian.net/wiki/spaces/TDRUD/overview. In addition to the Texas Data Repository, the University of Texas has a host of research data services available for researchers. For more information about Research Data Services at UT, visit https://www.lib.utexas.edu/research-help-support/research-data-services.
How is Texas ScholarWorks different from Texas Data Repository?
Texas Data Repository is purpose-built for data, with functionality not present in Texas ScholarWorks. Texas ScholarWorks and Texas Data Repository are meant to be complementary – you can have your data in TDR and your associated publications in TSW and they can both be linked together. For more information about TSW and TDR, please see our poster.
Can faculty, researchers, or students not affiliated with UT submit works to Texas ScholarWorks?
In general, no. However, if the faculty, researcher, or student is affiliated with a program or center at the University of Texas, publishes as part of a conference or in a journal or other publication sponsored through the University of Texas, or co-authors a publication with a University of Texas researcher, the work may be submitted to TSW.
Why should I submit works to Texas ScholarWorks?
- Dissemination: TSW provides high visibility and increased access to your research by furnishing descriptive information about your submitted works to search engines (e.g. Google, Bing, Yahoo), Google Scholar and other services.
- Increased impact and citation of your research: Works in TSW are openly available on the web. See a bibliography of studies on the increased impact and higher citations of open access research and scholarship.
- Reliability: TSW provides a digital object identifier (DOI), which is a kind of persistent URL, for your work.
- Long-term access: TSW commits to responsible and sustainable management of submitted works. View the Preservation Policy for details.
- Control: You or your assignee retain copyright in works you submit to TSW. Many publishers will allow you to submit previously published works to institutional repositories.
- Usage statistics: All items in TSW have an openly accessible link to view usage statistics. You will be able to see how many times your work has been viewed and downloaded, and you can see where that activity originated.
How is Texas ScholarWorks different from posting research on my own website?
TSW provides benefits that may not be available on your own web site:
- full-text indexing of text files;
- enhanced discoverability through Google Scholar and various repositories of scholarly material;
- a persistent URL for your work so that it may be reliably cited over time;
- responsible and sustainable management of submitted works
