UMCS Digital Asset Management Wiki

Background and Mission

The Digital Asset Management System (DAMS) provides an accessible database to the University Marketing and Creative Services staff and CSUs for image retrieval, storage, curation, and long-term preservation. The DAMS enhances productivity and maintains brand identity for the university as more digital assets are generated... (Read More)

• Current Assessment (2012)
• Catalog and Folder Taxonomy

General Protocol

• Upload Process
  • Web Client
  • Desktop Client
• Search Process
  • Web Client
  • Desktop Client
• Download Process
  • Web Client
  • Desktop Client

Cataloging

• Databases
  • Accessing Databases
  • User Accounts and Permissions
  • Accessing Servers
• About Portfolio
  • How it works
  • Using Portfolio
  • Tips and Tricks
    • How to edit more than one picture
    • Batch converting images
    • How to use a gallery
• Example Cataloging Workflow
• Manual
  • About Dublin Core
  • Cataloging by Data Field
    • Descriptive Metadata
      • dc.Identifier:FileName
      • dc.Identifier:Legacy
      • dc.Source:Location
      • dc.Title
      • dc.Description
      • dc.Coverage:Location
      • dc.Coverage:Date
      • dc.Creator
      • dc.Contributor
      • dc.Source:Project
      • dc.Rights
      • dc.Type
      • dc.Subject:Keywords
    • Technical Metadata
      • dc.Format:Container
      • dc.Format:Alignment
      • For audio only

        • [dc.Format:AudioSamplingFrequency] [Audio only]

        • [dc.Format:Duration] [Video and audio only]

    • Administrative Metadata

      • [dc.Description:DigSpecsModelName] [Photograph/video only]

        • How to Find Digital Specs
      • dc.Description:LastUsed
    • Keywords
      • General
      • Colleges, Schools, Departments, Sub-Departments
      • Campus Buildings
      • Libraries
    • IPTC Mappings
      • How to find IPTC information
      • IPTC correlation to Dublin Core fields
  • Bare Minimum Metadata Requirements
  • Metadata Conventions
  • Resources
• Copyright Permissions
• Appraisal Permissions

Preservation Plan

• Dark archive
• Retention schedule
  • Contact Information for Dolph Briscoe Center for American History

Emergency Procedures

• Security Information
• Communication Tools
• Walter Webb Hall Emergency Exit Procedure
• Staff Contact Info
• Emergency Terms
• University Policy Office Website and Handbook of Operating Procedures
• Crisis Scenarios

Employee Handbook

• Google Calendars
• Contact Information
• IT Support
• Dress Code
• Time Sheet Due Dates
  • Paycheck Schedule
• Orientation Documents
• Roles and Responsibilities
  • Digital Asset Manager
  • Asset Creators (Photographers, Designers)
  • Marketing Content Creators
  • Information Technology Services
  • Supervisors
  • Digital Asset Management Interns

Mission Critical Documents

• Governance Guidelines

Special Projects

Wiki Maintenance

• Adding Wiki Permissions
• Restricting Pages
• Wiki Style Guide
  • Basic Organizational Schema
  • Page Content Formatting
  • Linguistic and Grammatical Prescriptions
  • Nomenclature
  • Wiki administrator
• Site Map