UMCS Digital Asset Management Wiki

Background and Mission

The Digital Asset Management System (DAMS) provides an accessible database to the University Marketing and Creative Services staff and CSUs for image retrieval, storage, curation, and long-term preservation. The DAMS enhances productivity and maintains brand identity for the university as more digital assets are generated... (Read More)

• Current Assessment (2012)
• Catalog and Folder Taxonomy
• Special Projects

General Protocol

• About Portfolio
  • Tips and Tricks

    • How to edit more than one picture [Kevin]

    • Batch converting images ?[Rachel]

    • How to use a gallery [Rachel]

• Upload Process
  • Web Client

  • Desktop Client [Rachel]

• Search Process
  • Web Client

  • Desktop Client [Rachel]

• Download Process
  • Web Client

  • Desktop Client [Rachel]

Cataloging

• Databases

  • Accessing Databases [Rachel]

  • User Accounts and Permissions

  • Accessing Servers [Rachel]

• Example Cataloging Workflow
• Manual
  • About Dublin Core
  • Cataloging by Data Field
    • Descriptive Metadata
      • 01_dc.Identifier:FileName
      • 02_dc.Identifier:Legacy
      • 03_dc.Title
      • 04_dc.Description
      • 05_dc.Coverage:Location
      • 06_dc.Coverage:Date
      • 07_dc.Creator
      • 08_dc.Contributor
      • 09_dc.Source:Project
      • 10_dc.Rights
      • 11_dc.Source:Location
      • 12_dc.Subject:Keywords
      • 15_dc.Type
    • Technical Metadata
      • 13_dc.Format:Container
      • 14_dc.Format:Alignment
      • For audio only

        • [18_dc.Format:AudioSamplingFrequency] [Audio only]

        • [19_dc.Format:Duration] [Video and audio only]

    • Administrative Metadata

      • [16_dc.Description:DigSpecsModelName] [Photograph/video only]

        • How to Find Digital Specs
      • 17_dc.Description:LastUsed
    • Keywords
      • General
      • Colleges, Schools, Departments, Sub-Departments
      • Campus Buildings
      • Libraries
    • IPTC Mappings
      • How to find IPTC information
      • IPTC correlation to Dublin Core fields
  • Bare Minimum Metadata Requirements

  • Metadata Conventions [Rachel & Kevin]

  • Resources [Rachel & Kevin]

• Copyright Permissions [Rachel]

• Appraisal Permissions [Rachel]

Special Projects

Preservation Plan [Rachel]

• Dark archive
• Retention schedule
  • Contact Information for Dolph Briscoe Center for American History.

Emergency Procedures [TBD]

• Security Information
• Communication Tools
• Walter Webb Hall Emergency Exit Procedure
• Staff Contact Info
• Emergency Terms
• University Policy Office Website and Handbook of Operating Procedures

Employee Handbook [TBD]

• Google Calendars
• Contact Information
• IT Support
• Dress Code
• Payroll Schedule
• Orientation Documents
• DAMS Roles and Responsibilities

Mission Critical Documents [TBD]

• Governance Guidelines

Wiki Maintenance [Rachel and Kevin]

• Adding Wiki Permissions
• Restricting Pages
• Wiki Style Guide
  • Basic Organizational Schema
  • Page Content Formatting
  • Linguistic and Grammatical Prescriptions
  • Nomenclature
  • Wiki administrator
• Site Map