Account Set-Up to Account Close-Out

After contract finalization,  SPAA will establish an account number and send an email to the PI and departmental contact (post-award specialist). 

A meeting will be requested between the PI and Post-Award specialist to review the proposed budget and discuss a plan of action relating to personnel, consultants, participant incentives, travel, subawards, supplies, and more. 

With account administrative access, you may view your balances in UT Direct. 

Post-Award Services

Account expenditures & reporting

• Provide account review and projections
• Monitor expenditures and transactions on accounts 
• Create monthly expense reports for sponsored accounts
• Consult on purchasing including consultants and supplies
• Process payments for services, travel, and reimbursement 
• Deposit incoming checks to appropriate accounts
• Provide guidance on participant incentives 
• Route service agreements to Business Contracts Office (BCO)
• Assist with semester Salary Compensation Reports
• Assist with Course Buyouts
• Act as point of contact for all post-award processes on OADR held accounts 

Questions regarding your account? Contact your Post-Award Specialist: 

Gus Gallegos: gustavo.gallegos@austin.utexas.edu

Aubrey Vinklarek: aubrey.vinklarek@austin.utexas.edu

Carol Lewis: carolmarie@austin.utexas.edu

Questions regarding payments? 

Contact our Account Payable Specialist

Questions on a particular topic? Visit one of our topic pages available on the left panel: