If any of the options discussed below are not available to you, please be sure that you're using the latest version of Zoom. |
Signing in with SSOIn order for you and your students to have to the best ease of use and to take full advantage of Zoom, please be sure that each of you are signed into Zoom using SSO (your UT Zoom account) and not a personal Zoom account.
Signing In and Out of ZoomYou can find detailed instructions for signing in and out of Zoom here. Verifying That You're Signed In With Your UT Zoom Account
Switching Zoom Accounts
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Enabling Private ChatPrivate chat allows individual participants of your meetings to communicate with each other directly, via 1-to-1 messaging that is not visible to other participants. Private chat between participants is disabled by default. To enable:
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Allowing Outside ParticipantsTo prevent unauthorized access, Zoom meetings created with your UT Zoom account are restricted by default to participants that also have a UT Zoom account. Participants attempting to join with a non-UT Zoom account, such as their personal Zoom account or a Zoom account provided by another institution, will not be able to join.
Enable Outside Participants for a Scheduled Meeting
Enabling Outside Participants for an Ad-Hoc MeetingIf you'd like to allow outside participants to access meetings created using the "New Meeting" button, you'll need to make changes to the settings for your Personal Meeting ID (PMI).
To make use of these settings when starting a new meeting, you'll need to check the "Use My Personal Meeting ID (PMI)" option in the "New Meeting" dropdown menu, as show below |
Other Security OptionsIf you are unsure if your intended participants have a personal or UT Zoom account, or if you would like to allow participants to join the meeting without a Zoom account, you can make use of the Waiting Room or Passcode features instead of requiring authentication to join.
Waiting RoomThe Waiting Room feature is enabled by default, and is most useful in combination with the "Only authenticated users can join" option described above, but can be enabled on its own. When enabled, the Waiting Room will automatically hold meeting participants when they join the meeting. They will be shown a message indicating that they are in the waiting room. The meeting's hosts or co-hosts can then admit all participants that are in the waiting room or admit participants individually.
To enable the Waiting Room feature:
PasscodeIf you enable the Passcode feature, your participants will need to join your Zoom meeting directly with the invite link you provide them, or, if they join using the meeting ID, they will be prompted to provide the passcode that was set for the meeting.
To enable the Passcode feature:
The passcode will be automatically included in the email invitation created by Zoom, and will be embedded in the meeting's invite link. |
To schedule a meeting:
Each Zoom meeting has a multitude of options that you can set as needed, including the start date and time, the meeting duration, and much more.
Zoom has provided a help article that details all of these options. Please note, some of these options may be unavailable to you or may be restricted or locked for UT Zoom accounts.
Below is a video, provided by Zoom, detailing the controls available to you during a meeting.
To access to your Account Settings: