Access and Use of Theatre and Dance Facilities

Building operations for the Department of Theatre and Dance continue to be impacted by the pandemic. The following is the current, yet temporary, guidelines for accessing the department's facilities. For questions, please contact the department at theatreanddance@utexas.edu.

Email remains the primary form of communicating updates and information related to access to Department of Theatre and Dance facilities as well as updates from the university regarding the response to the pandemic. Please continue to check your email frequently for updates.

Building Access Control Systems (BACS)

All students, faculty and staff are encouraged to carry their UT ID card at all times. The F. Loren Winship Drama Building and Laboratory Theatre Building are supported by building access control systems (BACS). After regular operating hours, the Winship Building and Lab Theatre may be locked down and/or allow entry with a UT ID that has an embedded proximity access chip (applies to most UT IDs issued to students, faculty and staff). If you need to access a classroom or lab after hours, your UT ID is your key for entry.

Please read the Building Access and Hours information below carefully for details. 

Celebrated/Main Entrance

The university define celebrated entrances as one or more obvious, inviting, entrances to buildings, one of which must be ADA compliant. The Winship Drama Building's celebrated entrance is the south entryway, located on East 23rd Street. For the Fall 2020 and Spring 2021 semesters, all students, faculty, staff, guests, and vendors, will enter and exit the Winship Building through this entrance.

For those seeking access via BACS, the door reader is adjacent to the ADA door on the celebrated entrance.

The Winship Building's remaining entrances will be secured and prohibit entrance. These doors may continue to be used for emergency exits. The loading dock door will be accessible via BACS to select staff and faculty. For use of the dock and door, please email Nathan Harper, Assistant Operations Manager, at Nathan.Harper@austin.utexas.edu at least two business days in advance.

Building Hours and Access

Access for January 3 - 30, 2022

The Winship Drama Building and Lab Theatre are closed to the public but are accessible via BACS at the celebrated entrances for department faculty, staff, and students. Entrance and exit of the Winship Building is via ID Card/BACS through the celebrated entrance, which is located at the south entrance on East 23^rd Street.

Reservations for classrooms and studios are currently not being accepted.

A limited number of staff will be on site to support courses being taught in dual mode, if applicable.

Exceptions for the use of studios and other spaces will be handled on an individual basis.

Department of Theatre and Dance Reception Desk - Closed January 3-30

Faculty, staff, students and guests should direct their questions or needs to the department reception desk, located at the Winship Box Office (WIN 1.110). Beginning August 23, the reception desk is staffed Monday through Friday 8:00 a.m. – 10:00 p.m., Saturday 10:00 a.m. – 10:00 p.m. and Sunday 12:00 p.m. – 10:00 p.m.

Note: The administrative office (WIN 1.142/WIN 1.144) is not open at this time.

Emergencies

For an urgent building maintenance need, please contact the staff member at the Winship Building Box Office Reception Desk or at WIN 1.142. Please also notify Nathan Harper, Assistant Operations Manager, at Nathan.Harper@austin.utexas.edu or by phone at 512-232-5313.

If you feel unsafe or in the event of an emergency, contact UTPD by calling 911. If the situation lends itself you may also may contact UTPD by texting 911.

You may report a crime tip anonymously via this UTPD portal.

Once you've connected with UTPD, please also notify Nathan Harper at Nathan.Harper@austin.utexas.edu or by phone at 512-232-5313 or Cassie Gholston, Operations and Communications Manager, at gholston@austin.utexas.edu or by phone at 512-422-2567.

Please note there are Emergency Guides posted in classrooms in the Winship Building.

Masks

Masks are optional inside university buildings and outdoors. For individuals who are not fully vaccinated or who have weakened immune systems, masking is encouraged but optional inside university buildings, consistent with the governor’s executive order.

Staff Support and Resources

Department of Theatre and Dance staff, with a very few exceptions, are working remotely at this time. Please refer to Staff Responsibility Chart below for specific needs. On-site resources follow.

Safety Protocols and Additional Information

For an overview of university safety protocols and procedures, please visit Protect Texas Together. 

Emergencies

For an urgent building maintenance need, please contact the staff member at the Winship Building Box Office Reception Desk or at WIN 1.142. Please also notify Nathan Harper, Assistant Operations Manager, at Nathan.Harper@austin.utexas.edu or by phone at 512-232-5313.

If you feel unsafe or in the event of an emergency, contact UTPD by calling 911. If the situation lends itself you may also may contact UTPD by texting 911.

You may report a crime tip anonymously via this UTPD portal.

Once you've connected with UTPD, please also notify Nathan Harper at Nathan.Harper@austin.utexas.edu or by phone at 512-232-5313 or Cassie Gholston, Operations and Communications Manager, at gholston@austin.utexas.edu or by phone at 512-422-2567.

Please note there are Emergency Guides posted in classrooms in the Winship Building.

Theatre and Dance Financial Procedures and Operations

For more information regarding T&D Financial Procedures and Operations, please refer to the Financial and Operational Information page updated by T&D Finance staff: https://wikis.utexas.edu/display/tad/Coronavirus+Financial+and+Operational+Information.

ITS Assistance and Technology Needs

Please submit a ticket through the main IT website (https://ut.service-now.com/sp) or by emailing help@utexas.edu.

If you find you need additional equipment needs for online instruction, please complete this survey. Selections are not guaranteed but COFA ITS is making every effort to get the equipment needed.

The COFA ITS Help Wiki has additional information and resources, available here.

If you are interested in purchasing equipment that is not covered by COFA ITS, we encourage you to contact the Theatre and Dance Finance Office in advance. Information about the office's current procedures is available on the department wiki here.

Transportation to and from Campus

For information on parking while visiting campus, please visit the UT Parking and Transportation website.

If you or your employee have any questions or concerns about traveling to or from Austin, please contact Cassie Gholston at gholston@austin.utexas.edu or email our HR team at jtufano@austin.utexas.edu ; kcrook@austin.utexas.edu. 

Staff Responsibility Chart

Have a question not answered here? See where you should direct it using the chart below.