1. Introduction
CCART is a site employed by UT to electronically process transfers of inventory and equipment from one unit to another or to surplus inventory. This article provides instructions on how to give a unit receiving a permanent loaner official ownership. Additionally, these steps can be followed to have an asset picked up for surplus. Click here for the University's official Tutorial.
2.1 Sign in to CCART Home page on UT Direct by going to: https://utdirect.utexas.edu/acct/inv/ccart/index.WBX.
2.2 Confirm that you are in the correct Desk, ATS-INV, and update the Fiscal Year and Month.
2.3 Select Update Authorizations.
3.1 From the CCART home, select Create CCART.
3.2 Enter the Tag Number(s) under Inventory Number, and the Unit Code asset being transferred to under Transfer to Unit. Any handling information can be entered under Special Handling information, but if there is none, select Create CCARTS.
3.3 If you enter multiple asset tags, multiple CCARTS will be created. Work through each cart in order of entry, starting with CCART 1.
4.1 Select New Site/Bldg/Floor/Rm.
4.2 Under Choose a Search Method, select Search by Building Abbreviation. Enter the starting building initials under Starting Building Abbr/Code, and then enter the room number it is found in. Select Begin Search.
4.3 Select the Site/Bldg/Floor Room Combination that matches the location you entered.
4.4. From the CCART Details page, perform the following actions:
5.1 In order to create, and route forward CCARTs to transfer the ownership of equipment with UT inventory tags from the financial unit to LAITS (0780006 is the placeholder code for all transferred computer equipment bound for UT Surplus). It is not recommended to select 'special handling' for computers until after transfer is approved to LAITS. Under Action, select APR-Approve and route forward. Then, select Perform Action.
5.2 You will see the CCART status switch to CCART Proposed.
5.3 Surplus Pick-up Request Form
The submission of a CCART to Surplus must be accompanied by the submission of the new Surplus Property Pick-up Request Form. Items from campus, (both tagged/inventoried and untagged/non-inventoried), must be itemized on the form.
6.1 Receiving a CCART Error - Assets that give an error during the CCART process will need to be reinstated by Inventory. The type of information you give to inventory for each asset depends on the error
6.2 Rejected Asset Error Information