Welcome to your new job at the iSchool! The checklist below will help you complete all the required tasks to begin your employment. If you have any questions, please contact Dona Kurtz at dona@ischool.utexas.edu.
Completing the I-9 is a three-step process.
1. Complete Workday Form I-9 on your first work day (or ASAP)
2. Upload documentation for Section 2 by your third work day (or ASAP)
3. Email Dona Kurtz at dona@ischool.utexas.edu to let her know you've completed these tasks.
This section applies to students in the following titles for 20 hours per week or more: assistant instructor (AI), teaching assistant (TA), graduate assistant (GA), graduate research assistant (GRA), academic assistant (AA), or tutor. Multiple jobs in these titles can be combined to reach the 20 hour threshold.
If you have at least 20 hours per week of employee for at least 4.5 months, you are eligible for free health insurance through the university.
If you don’t already have a social security number, you will need to apply for one.
Coronavirus update: The iSchool will send you the Employment Verification Letter electronically. To obtain Texas Global's signature, please upload your completed letter in myIO. Please allow 5 business days for processing. The Social Security Administration is not taking walk-in clients, so call the Austin office at 1-866-627-6991 to make an appointment before visiting. |
If you are eligible for free employee health insurance, you may apply for a waiver of the required student health insurance.
GLACIER is a system that collects information about an individual's immigration status, citizenship, residency and history of presence in the United States (U.S.) to determine an individual's residency tax status (nonresident or resident alien for tax purposes) and eligibility to claim a tax treaty exemption and/or the nonresident social security tax exemption. You will receive an email asking you to log into this system and provide the required information.
Pay Days: https://payroll.utexas.edu/paydays-and-deadlines
Applies to student employees in the following titles: Graduate Assistant (GA), Student Technician, Academic Assistant (AA), Student Associate, and Tutor
Applies to student employees in the following titles: Teaching Assistant (TA), Assistant Instructor (AI), Graduate Research Assistant (GRA)
Workday - https://www.myworkday.com/utaustin/d/home.htmld
HR | Student Employment - https://hr.utexas.edu/student
HR | Student Employment FAQ - https://hr.utexas.edu/student/student-employment-qa
HR | New Student Employment Checklist - https://hr.utexas.edu/student/new-student-employee-checklist
Graduate School | Student Employment - https://gradschool.utexas.edu/finances/student-employment
Graduate School | Guidelines for Summer Employment - https://gradschool.utexas.edu/summer-employment
Texas Global | On Campus Employment - https://global.utexas.edu/isss/immigration/on-campus-employment