If you have any problems with this setup, the SWAT Shop can assist students, and Tech Support can assist Faculty and Staff. Or, you can use Outlook Web Access.

Setting Up Outlook 2007

Getting to the Email Account Setup Screen:

If, when you open Outlook, you see the Outlook 2007 Startup Wizard:

  1. Click Next.
  2. Select Yes and click Next.
  3. Skip down to the Auto Account Setup section of this page.

If you do not see the Outlook 2007 Startup Wizard, follow these instructions:

  1. From your Start menu, open the Control Panel.
  2. Double-click Mail. (If you do not see Mail, click Switch to classic view on the left in Windows XP. In Windows 7, look at the top right corner of the window. Click on Category to drop down your list of view options and select Small icons or Large icons.)
  3. Click Show Profiles.
  4. Click Add.
  5. Name your profile mccombs and click OK.

Auto Account Setup

1. Enter the following information in the boxes on the screen.

2. Click Next.

3. You will see a screen that says it is configuring your account. It may take several minutes.
Outlook will prompt you to enter your username and password. In the User name field, enter mccombs\your MSB Account and in the Password field, enter your MSB Account password.

You should be able to access your email through Outlook 2007 on campus and off campus. If for some reason you are unable to connect to Outlook from off campus, try running VPN software, then opening Outlook.

If the Auto Account Setup does not work, close everything and follow the Manually configure server settings instructions below to configure your account manually.

Manually configure server settings

  1. Follow the instructions in the Getting to the Email Account Setup Screen section at the top of this page to bring up the Account Setup screen.
  2. Check the Manually configure server settings or additional server types box and click Next.
  3. Select Microsoft Exchange and click Next.
  4. In the Microsoft Exchange Server field, type exchange.mccombs.utexas.edu.
  5. If you are using a notebook computer, make sure Use Cached Exchange Mode is checked. If you are using a McCombs lab computer, uncheck Use Cached Exchange Mode.
  6. In the User Name field, type your msbaccount.
  7. Click Check Name.
  8. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB account.
  9. The exchange server will change names and your name should appear in the User Name field.
  10. Click the More Settings button.
    1. On the Connection tab, check Connect to my Exchange mailbox using HTTP
    2. Click Exchange Proxy Settings.
    3. Under connection settings in the "https://" box, type mail.mccombs.utexas.edu
    4. Check Mutually authenticate the session when connecting with SSL
    5. In the Principal name for proxy server box, type msstd:mail.mccombs.utexas.edu
    6. Check On fast networks… and On slow networks…
    7. Change authentication to Basic Authentication.
    8. Click OK.
  11. Click Next.
  12. Click Finish.
  13. On the Mail screen, if you check another email account through another profile in Outlook, select Prompt for a profile to be used. Whenever you open Outlook, you will be asked which profile you want to open. To view your McCombs email, select mccombs. Your other profile is probably called Outlook. If you only have one profile in Outlook, or if this is the only profile you’ll use, select Always use this profile, and select mccombs from the drop down list.
  14. Click OK.

You should be able to access your email through Outlook 2007 on campus and off campus. If for some reason you are unable to connect to Outlook from off campus, try running VPN software, then opening Outlook.

Learning To Use Outlook 2007

Visit Microsoft's Office Online site to view the complete list of free tutorials available for learning Microsoft Outlook 2007.

Printing In Outlook 2007

Printing Emails

The option to print only a certain page range of an email is limited in Outlook 2007. Microsoft has provided some workaround solutions at this site. Those solutions do not print out the header information (ie, From, To, Subject, and Date fields) of the email. If you need to print out part of the body of the email and the header information, you can follow these steps:

  1. Open the email by double-clicking on it in the Inbox.
  2. Click on the Other Actions button in the Ribbon toolbar, and select Edit Message from the menu. The message is now editable.
  3. Delete any text from the body that you do not want to print.
  4. Print the entire message as normal. The email’s header information (From, To, Subject and Date) will be included.
  5. Close the message. When prompted whether you want to save changes to this message, select No.

Printing Calendars

The Calendar Printing Assistant gives you more options for printing calendars in Outlook 2007. In addition, you can print out overlayed calendars, which is not available by default. Download the Calendar Printing Wizard for free at Microsoft's website.

Useful Links

Learn more about using Outlook by going to http://www.mccombs.utexas.edu/tech/training/tutorials/Outlook/index.asp.