Curators' Training Manual

My Account

A My Account is maintained for each TSW member. Authentication to My Account is tied to your UT EID if you are a UT student, faculty or staff, or tied to your email address if you are a non-UT person. If you are an authorized TSW submitter or supervisor, or if you are a staff member responsible for a repository collection or metadata maintenance, you will have a My Account section.

Logging In

You must log in to the system if you:

When you access an area of TSW that requires authorization, the system will require you to log in with your UT EID and password, or if you are a non-UT person, with your email address. For authorization contact the Repository Curator.

Editing your Profile

Once you are logged in, click the Profile link in the My Account section to edit your profile.

Viewing your Submissions

Once you are logged in, you can click the Submissions link in the My Account section. Here you will find:

Submit Works

The submission process is the function that enables users to add a work to TSW. The process of submission includes uploading the file(s) comprising the digital work and filling out a web form with information about the work. Each community sets its own submission policy.

Submitting a work to TSW is a simple, but multi-step process. At any point in the submission process you can stop and save your work for a later date by clicking on the "Save and Exit" button at the bottom of the page. The data you have already entered will be stored until you return to the submission, and you will be reminded in the "My Account - Submissions" section that you have a submission in process. If somehow you accidentally exit from the submission process, you can always resume from your "My Account-Submissions" page. You can also cancel your submission at any point. For questions about mediated submission, please contact the Repository Curator.


Browse allows you to go through a list of works in a variety of specified orders:

To browse a specific community or collection, navigate to that community or collection and use the browse menu on the right side of the screen.


To search all of TSW, use the search box at the top of the navigation bar on the right.

The word(s) you enter in the search box will be searched against the title, author, subject abstract, series, sponsor and identifier fields of each work's record. Some words will be ignored, such as:

a, and, are, as, at, be, but, by, for, if, in, into, is, it, no, not, of, on, or, such, the, to, was

To limit your search to a specific community or collection, navigate to that community or collection and use the search box on the top-left of that page.

Search Tips

Subscribe to Updates

Users can be notified by e-mail when a collection has been updated.

To subscribe to a collection's e-mail alerts:

About Texas ScholarWorks

TSW content is organized using communities and collections. Persistent URLs known as "handles" are assigned to each work.

TSW content is organized around communities. Within each community there can be an unlimited number of sub-communities and an unlimited number of collections. Each collection may contain an unlimited number of works. This organization gives TSW the flexibility to accommodate differing needs of communities by allowing them to:

Each community has its own entry page displaying information, news and links reflecting the interests of that community, as well as a descriptive list of collections within the community.

UT Faculty/Researcher Works is a community where individuals whose departments have not established a community within Texas ScholarWorks can deposit their research.

Communities can maintain an unlimited number of collections in TSW. Collections can be organized around a topic, or by type of information (such as working papers or datasets) or by any other sorting method a community finds useful in organizing its digital works. Collections can have different policies and workflows.

Each repository collection has its own entry page displaying information, news and links reflecting the interests of users of that collection.

When your work becomes a part of TSW it is assigned a persistent URL. This means that, unlike most URLs, this identifier will not have to be changed when the system migrates to new hardware, or when changes are made to the system. TSW is committed to maintaining the integrity of this identifier so that you can safely use it to refer to your work when citing it in publications or other communications. Our persistent URLs are registered with the Handle System, a comprehensive system for assigning, managing, and resolving persistent identifiers, known as "handles," for digital objects and other resources on the Internet. The Handle System is administered by the Corporation for National Research Initiatives (CNRI), which undertakes, fosters, and promotes research in the public interest.

For help with using TSW and questions about your specific site, please contact the Repository Curator.