Overview

Available to professional-track and tenured faculty.

A Personal Circumstances (PC) Flag is analogous to the Probationary Period Extension that tenure-track faculty are able to request. It designates a year within the scope of a multi-year review as having been impacted by personal circumstances. These circumstances may include, but not be limited to, disability or illness of the faculty member, or acting as principal caregiver for a dependent. The notation, but not the reason for it, would be available to review committees and provide context for the flagged year.

A faculty member may request up to two Personal Circumstances Flags while in rank. A faculty member should request a Personal Circumstances Flag as soon as it is apparent that personal circumstances have impacted the faculty member’s work.

Personal Circumstances Flags will display in the "Biographical" tab of the Faculty Profile (restricted access), with the academic year to which it applies.

A request to rescind an approved flag may be submitted in writing.

See EVPP: Personal Circumstances Flag for additional information.

Process

Department AM submits form "Personal Circumstances Flag" at Faculty Affairs/APS ServiceNow: Complete Forms.

• • For guidance, see COE: ServiceNow Forms

• • In the section "Required Approval Routing," add the following:
    • Dean's Staff: Claire M Bush (cam6633)
    • Dean or Dean Designate: Beth Maloch (malochb)

Approved Personal Circumstances Flags will be documented in the Provost Office's Faculty Profile system.

See EVPP: How to submit Request for Personal Circumstances Flag for more information.

Impact on faculty reviews

See EVPP: Personal Circumstances Flag for more information, including impact on different types of faculty reviews.

Comprehensive Periodic Reviews

An approved PC Flag does not in and of itself adjust the timing of comprehensive periodic review, but should prompt reviewers and peer review committees to reframe the review period for the faculty member. For example, if a faculty member is going through comprehensive periodic review has been approved for one PC Flag during the period of time under consideration, the peer review committee should consider the body of work as having been completed in five years rather than six.

Promotion Review

Reviews are considered accelerated when the number of years in rank less the number of PC Flags is fewer than six. For example, a tenured Associate Professor in their sixth year in rank who has one PC Flag would be considered accelerated where a tenured Associate Professor in their seventh year in rank with one PC Flag would not be considered accelerated.

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.

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