Allocation and Control of Financial Resources Policy

General information

The Dean’s Office allocates fiscal resources to departments and faculty for numerous academic and other purposes. The College has a “use it or lose it” policy: that is, most funds have an expiration date. Near the end of each fiscal year, expired funds are reclaimed, or “swept,” by the Dean’s Office, and repurposed for College-wide priorities. Funds are swept based on the following schedule:

Department funds

• Expire in one fiscal year: 

  Education and General (E&G), Available University Fund (AUF), and student fee funds. These Provost-funded, budgeted accounts include faculty, staff, and student salaries; travel; and general operations
  

  
  

• Expire in two fiscal years:

  Signature course funds, OERS graduate student grants, and transformational funds
  
  

• No expiration; reviewed each year:

  Academic development, discretionary gifts, special equipment funds, and graduate student support

Faculty funds

• Expire in two fiscal years:

  Funds for Dean’s Fellows, signature courses, web liaisons, OERS grants, and committee service (e.g., promotion and tenure, external review, research)
  
  

• Expire in three fiscal years:

  Start-up packages
  
  

• Expirations noted in DEFINE:

  Indirect cost return