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College Web Server

Web publishing on the College of Education server is limited to administrative and instructional purposes only. Faculty wishing to publish on the COE web server should contact the COE Web Team to receive access. Faculty are encouraged to publish course information, class assignments, instructional materials, and syllabi online.

College-Wide Administrative Fee on Designated Funds 19-Accounts

The College charges a 15.00% Administrative Fee to a subset of 19- designated accounts. This is in addition to the 5% Administrative Fee assessed by the University. See more at Budget Office: Reports & Policies > Administrative Charge to Auxiliary and Designated Fund Units.

Any account included for the University Fee is also eligible for the COE Fee. This is generally external income from fee-for-service activity such as conferences, memberships, business contracts, etc.

The measurement period is August 1^st through July 31^st. The fee is collected annually each year in August based on expenditures during the measurement period.

The fee does not apply to any account funded by the Dean's Office. These are often titled, “COE Projects or Support –“. The only object code that is excluded from the COE calculation is 1732 Office Space Rental and that assumes the office space is paid for from the account being assessed the fee.

Conferences, Conventions, Workshops, Institutes, and Camps - COE

Conference Procedures:

Units heads are fiscally responsible to make sure their projects operate in the black.
Units are required to adhere to all university policies and procedures.

Materials requirement:

The College of Education name and the department title must be included in all materials produced.
All web sites and printed and electronic materials (e.g., brochures and registration materials for conferences, etc.) that are hosted by any unit in the College of Education must include the following statement in their content: “Proceeds may be used in general support of the College of Education.”

Conflict of Interest, Conflict of Commitment, and Outside Activities

Policy:

The University of Texas at Austin has in place a policy that provides a transparent system of disclosure, approval, and documentation of its employees’ activities outside of the University that might otherwise raise concerns about conflicts of interest or conflicts of commitment. This policy exists to ensure compliance with state ethics laws and The University of Texas System Board of Regents’ Rules and Regulations, and is intended to provide the framework for rules and procedures to clearly delineate permissible outside activities. Faculty should review HOP 5-2011: Conflict of Interest, Conflict of Commitment, and Outside Activities.

Process:

Faculty planning to perform services for an employer outside UT Austin should submit a request via the Outside Activity Portal prior to beginning work. For instructions and a link to the Portal, see COE: Outside Employment Requests.

Related policies:

Consensual Relationships

The University recognizes that consenting individuals associated with the University should be free to enter into personal relationships of their choice. See HOP 3-3050: Consensual Relationships for more information. In addition, Title IX requires that all consensual relationships be reported. If a consensual relationship is not reported, UT will assume that it was not consensual. See the Title IX Office web site for more information.

Consensual relationships must not put at risk the fundamental interest of every member of the University community to participate in University activities free from conflicts of interests, favoritism, and/or exploitation. Even when permissible under the HOP, such relationships have the potential to involve conflict of interest, exploitation, favoritism, and bias. The realities of relationships are that they may erode the trust necessary in mentoring relationships, bias the integrity of any supervisory role, and can change over time, which can create unintended and unhelpful effects on the climate of programs, departments, and the college.

This policy applies to all University employees including faculty, staff, student employees, students, and affiliates. In addition, this policy is applicable regardless of the sex/gender of the individual with managerial, supervisory, teaching, evaluation, coaching or advisory authority, and/or the sex/gender of the individual who is managed, supervised, taught, coached, advised, or evaluated in any way.

For additional information on Title IX, see COE: Title IX.

Department meetings

The Faculty are expected to participate fully in the governance activities of the department. All Faculty are expected to attend departmental, Budget Council or Executive Committee meetings of the department, or they should make prior arrangements with the chair if they must be absent.

Faculty Mentors

Each new assistant or associate professor hired will work with their department chair within the first three months of their appointment to select a faculty mentor. In some departments, a senior, tenured faculty member (usually a full Professor) serves as the mentor. Other departments use a mentor committee, composed of a Professor from the Assistant Professor’s program area and an Associate Professor with recent experience in the promotion and tenure process.

The policy grants departments considerable flexibility, but ensures that all Assistant and Associate Professors have an assigned faculty mentor. While there is much in common across departments, there are also some variations in mentor roles and responsibilities. Typically, the mentors assist the Assistant or Associate Professor in establishing or building a research program; publishing; developing funding sources; teaching; reviewing service activities and balancing service with teaching and research activities; and preparing for the promotion/tenure review process. Mentoring continues until the Assistant Professor submits the dossier for promotion to Associate Professor, or until the Associate Professor submits the dossier for promotion to full professor.

Faculty Merit Monies Policy

Faculty who do not participate in the department’s merit review process will not be eligible for merit raises in the following year. The associated funds for that faculty member’s merit raise will revert back to the Dean for College-wide priorities around salary equity. (Policy adopted by College’s Management Team on 6/22/04).

Office Space

It is the policy of the College of Education that tenured and tenure track faculty receive priority in being assigned to exterior windowed office space. Non-tenure track faculty and staff will be provided interior office space.

Research centers that generate substantial indirect costs for The University will be accorded all due consideration in the allocation of office space.

Individual offices will not be provided for retired faculty who hold emeritus titles. If an emeritus faculty member remains actively engaged in the activities of his/her department, the emeritus faculty member can be provided shared office space in an interior office of the building, at the discretion of the department chair.

Reporting of Expert Witnesses

State law requires that the University file annually a report regarding faculty and professional staff who have served that year as paid consulting or testifying expert witnesses in lawsuits in which the State of Texas is a party. Faculty who serve in this capacity should provide the Department Chair with the names of the case and the number of hours spent on the case.

Sexual Harassment

It is the policy of the University to maintain an educational environment free of sexual harassment and intimidation, and the College of Education is committed to upholding this. The general policy guidelines and procedures for reporting and responding to sexual misconduct can be found in HOP 3-3031: Prohibition of Sex Discrimination, Sexual Harassment, Sexual Assault, Sexual Misconduct, Interpersonal Violence, and Stalking.

Additional resources:

Web Accessibility Compliance

Web accessibility allows users of all abilities to have equal access to information and functionality on the web. All College of Education websites and web applications are required to conform to the University’s web accessibility policy. The scope of this policy includes every aspect of a website such as color contrast, navigation, forms, videos, images, interactive databases, and downloadable files, including PDFs, Microsoft Word documents, and Excel spreadsheets. The Office of Marketing and Communication can evaluate sites and develop improvement plans for faculty.

See additional information at UT Web Publishing: How to ensure accessible University web sites & applications.

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.

Contributors to this page (Name, number of updates, most recent update):

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General Faculty Policies - COE