A Work Status Report that contains physical restrictions would limit movement or actual hours worked. A Modified Work Program is suggested to enable the employee to return to work. 

 

The Bona Fide Offer

The employee must accept a letter detailing the work restrictions and the job duties prescribed by the Training Manager or Senior Leadership Team Member. 

Drafting the Bona Fide Offer

Bona fide offers come in two types:

  1. Work related injury Bona Fide Offer
    1. WCI Work Related Injury Letter Template 
  2. Non work related injury Bona Fide Offer
    1. RTW or Non Work Related Letter Template

Bona Fide Offer Checklist

  • Add date that reflects the actual return to work
  • Ensure employee information is correct
  • Add Physician and dates as they appear on the Work Status Report (ensure all sections are updated)
  • Add restrictions as they appear on Work Status Report
  • Add the employee's craft found in the Custodial Database (see Senior Data Analyst for access)
  • Add temporary work assignment and schedule as directed by Training Manager or Senior Leadership Team Member
  • Find and enter employee salary and position title using DEFINE (see immediate supervisor for access)
  • Ensure that follow up date is added in designated area
  • Print BFO on Custodial Services UT Letterhead (2 pages)
  • **Optional** Print a draft for Training Manager to review
  • Training Manager or Senior Leadership Team Member must sign to authorize the BFO
  • Give BFO to employee (in-person) - after signature, give the employee the original
  • Scan and save the copy into Common and SharePoint (see Filing Medical Records)
  • WSR (or Return to Work Release Form*) and BFO are submitted via email to Contacts (see Work Status Report)
    *Non work related injury only

Employee Salary Information

  1. Access *DEFINE (restricted access - request permission if account is locked)
  2. Type FI, Login with UT EID and password. 
  3.  Press enter.
  4. Enter D - for DEFINE (ACCT/EMPL/PAYROLL)
  5. Enter AL1 in the next screen next to Command:.
  6. In next screen, enter the employee's EID in the EID to search for employee appointment info.
  7. The employee information will populate with a red empty dash to the left of the name. Enter D next to the Active appointment for details. Press enter.
  8. Look for the section that reads "Monthly Salary." Enter this salary in the BFO.



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