COLA Forms
These forms are completed in DocuSign and will route directly for signatures. As we transition to DocuSign templates, we would appreciate any feedback on the forms themselves. Once your form has been final approved, simply attach the signed PDF version (document and certificate combined) to the Workday process you are submitting.
When using these forms, please be sure to use your EID email address so you can find your form later. An example EID address would be: abc123@eid.utexas.edu.
COLA Request to Hire Form for Classified and A&P
Note: This form is required prior to recruiting for existing benefits-eligible positions regardless of the account used, and regardless if position is fixed-term or expected to continue. This form is also required for creating new benefits-eligible positions. Non-benefits eligible positions do not require the form at this time. Approval from the Assistant Dean of Finance and Administration must be included in the comments of the Job Requisition BP and the approved Request to Hire Form must also be attached. (See Staff Recruitment page)
Position Reclassification Request Form [See also Reclassification page for full procedure.]
Note: Please consult with HR Director and Assistant Dean for Finance and Administration prior to submission.
Step-by-Step Instructions
Note: For permanent additional duties, please consult with HR Director and Assistant Dean for Finance and Administration prior to submission.
For temporary additional duties, please follow the college guidance regarding calculating monthly rates. (See Temporary Additional Duties)
Staff Additional Job Acknowledgement Form
(This completed and signed form is required for the Add a Job process in Workday for a staff member.)
COLA Onboarding form (Qualtrics Survery)
Supervisor Tips for New Employees (PDF document)
