mbelisle@austin.utexas.edu
(512) 232-7978
General Duties:
- Serve as backup to the Financial Manager
- Answer general accounting inquiries and clarify procedures
- Assist FA with monthly closeout. Organize necessary paperwork, verify charges in DEFINE, and research documentation. Forward to FA for review and final approval.
- Maintain finance documents in accordance with UT guidelines; files, server-scanned documents, fiscal year clean up
- Maintain vendor files and direct bill or house accounts
- Create and track various financial documents: vendor and guest payments, travel reimbursement, student reimbursement, and IDT corrections.
- Process travel authorizations for staff, faculty, students
- Process Faculty Travel Grant applications and Cash Advance requests for travel
- Coordinate travel reimbursement and payments for guests with Guest Artist Liaison
- Provide additional accounting assistance for DFS, ABT, NWF, ACDFA, MFA Showcase
- Review paper form requests for accuracy and information before routing to FA for review and approval
- Process non-gift deposits
- Attend COFA BAG meetings
Serve with Technology Liaison as Department EID contact and DPUSER
Purchasing:
- Serve as the purchasing contact and buyer for the department
- Access Point Plus and FRMS to process purchasing requests
- Maintain and reconcile the department procard
- Work with UT Purchasing on T&D specific and specialized purchases
- Stay current with purchasing programs and training
- Coordinate computer/software purchases with department IT contact and COFA IT; coordinate ITAC related purchases with A/V; research best price options for major purchases not facilitated by UT
- Assist department Inventory contact by providing documentation for tagging T&D items and assist in researching inventory items on as needed basis
New Faculty Hires:
- Maintain record copy of official new hire paperwork and RAR documents
- Assist new hires with relocation services and reimbursements, travel and research monies
- Coordinate computer purchase with department IT contact.
