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As of May 20, 2013, all business-related air travel must be arranged through Anthony Travel or Corporate Travel Planners. For more information, visit the Travel Management website. All rental cars must be reserved through one of the five UT Austin-contracted vendors: Avis/Budget, Enterprise/National, or Hertz. Please use the Rental Car Direct Billing Request to prevent out-of-pocket costs. Please include the Business Affairs Office in your travel planning, in advance, for maximum savings and efficiency. Reimbursements take up to 3 weeks between the time you give us your complete travel documents and the day you receive a payment. You can only be reimbursed for your own expenditures. |
| Travel Timeline | Forms/Booking Info |
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| During travel | |
| Upon return |
The rules and regulations covering travel reimbursement come from several sources. The University of Texas is governed by the State of Texas Travel Regulations Act, the General Appropriations Act, Rules and Regulations of the University of Texas System Board of Regents, and official interpretations of the Travel Act as made by the State Comptroller of Public Accounts. The most relevant rules have been condensed into this part of the Handbook of Business Procedures for quick reference. When the rules for local accounts differ from state accounts, the difference is noted.
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Travel reimbursements are processed by Travel Services.
| Travel Introduction and Resources |
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| Local Travel Checklist |
| State Travel Checklist |
| Travel Services |
| Travel Rules and Regulations Slideshow |
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- Request an RTA. Use the request page and create a "Travel Authorization Request"
- Signature approval must be uploaded onto the request page
- Once completed, assign the request to UG_REQ_PROCESSORS (group code: 00153)Teddie Owen (tlo335).
- After these items are received and processed, a Request for Travel Authorization (RTA) number will be issued to reference your trip
- You will receive an automatic confirmation email informing you of your RTA number. With this information, you can book your flight through Concur/Anthony Travel
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More information on UT's travel policy can be found in the Handbook of Business Procedures.
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