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Zoom has extensive controls for managing meetings. Here are some abbreviated instructions to give you an idea of what is available. For further instructions you may access helpful short videos and directions under Video Tutorials in your utexas.zoom.us account

The Participant Window 

  • Access this via the link in the Zoom toolbar at the bottom of your live Zoom session.
  • This window will list the names of attendees and allows students to raise their hands and react without having their camera on using non-verbal icons
  • Remember that students with raised hands are moved to the top of the window
  • TIP: This is where the host can access the handy "Mute All" function in case people's mics are on and causing distractions

The Chat

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Window 

  • Access this via the link in the Zoom toolbar at the bottom of your live Zoom session.
  • In this window, students can ask and answer each other’s questions in a chat thread
  • Chat can be saved

The Whiteboard 

  • The whiteboard is under Share (right after the desktop)

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  • Participants in the meeting can annotate the whiteboard and the whiteboard can be saved

Basics of Screen-Sharing

  1. Make sure that you have your PowerPoint deck open and ready to go

  2. When you are ready to display your slides, share your screen by clicking the Share Screen button at the bottom of your Zoom window. Then select your PowerPoint deck from the available options to share


    This video walks you through the steps  
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  3. Click the Slide Show tab at the top of the PowerPoint window that opened when you selected your PowerPoint deck, and then click the Set Up Slide Show icon


  4. In the Set Up Show window under "Show type," select "Browsed by an individual (window)" then click OK


  5. After these setup procedures you may Play your PowerPoint deck and begin your presentation

  6. Once you are finished you can stop your screen share by clicking the red Stop Share button at the top of your Zoom window

Optimizing Applications You're Sharing

Screen-sharing Excel Files

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Group presentations 

  • When two or more students are at one computer presenting as a group in a Zoom meeting, multiple students can be on the mic (6-7 are usually fine) and one can share the presentation screen with the class. The others can talk and the presenter can advance the slides
  • Have the host make presenters co-hosts during their presentation so that they may control the participant window and can handle raised hands and unmute other students to take questions

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