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SERVICES | Self Managed | User’s Options? |
OS Installation | Windows 7 | Admin agrees to manage OS updates and upgrades. |
Hardware Repair | Dells Optiplex/Latitude line | CNSOIT runs diagnostics on hardware: |
Software Support | Reinstall only | Do not provide Application support, only reinstalls. Admin/Staff responsible for supplying software and licenses. |
Administrative Access | IT admin access | CNSOIT retains admin access to computer to assist with best effort troubleshooting. Admin/Staff retains admin access to manage computer updates/upgrades/compliance. Password Policies |
Software Updates | User responsibility | Admin responsible for all critical updates. ISO will quarantine if critical updates are missing. Un-quarantine procedure includes admin scanning for viruses and running updates. Admin alerts CNSOIT of cleaned/updated box. CNSOIT removes quarantine. |
Antivirus | User responsibility | Admin responsible for all antivirus updates. ISO will quarantine if machine is infected. Un-quarantine procedure includes admin scanning for viruses and running updates. Admin alerts CNSOIT of cleaned/updated box. CNSOIT removes quarantine. |
Data Backup | User responsibility | Admin responsible for backing up data using UTBackup or 3rd party service with encrypted external volume. Admin responsible for file restores from these backups. CNSOIT responsible for re-imaging if OS damaged and Admin responsible for data/software restore. |
| Data Retention | User responsibility | Based on data classification standards, users must identify such data and apply data retention schedules against it. |
Data Recovery | Best Effort | CNSOIT runs diagnostic and data recovery (if possible). If unrecoverable, alternative option lies with third-party and admin/dept assumes financial responsibility for using service. |
Encryption | User responsibility | Admin responsible for complying with ISO requiresments for data encryption. All machines on network must be encrypted. Admin responsible for supplying inventory of encrypted machines and encryption key management. https://security.utexas.edu/policies/encryption |
**Inventory | User responsibility | Admin responsible for maintaining an inventory of all equipment under their administration. Periodic inventory audits will require that they identify all machines noted in audit. |
Network Quarantines due to viruses | CNS IT handles case via a format/OS reinstall minus Absolute Manage User handles data recovery and other software installs. | Admin scans for viruses and running updates. Admin alerts CNSOIT of cleaned/updated box. CNSOIT removes quarantine. If system is quarantined more than once during a semester, the quarantine will only be lifted after CNSOIT re- images the system and Admin restores cleaned files/software from backup. |
NOTE: By default, users are set as standard users on their systems. A local CNSOIT management account is set as admin to allow the support tools to interact with the client machine. If there is a business case for having administrative access (provided that you have read and understood the Administraive Responsibility Matrix), an exception must be filed with the UT Information Security Office. Once approved, the administrative account will be supplied and the customer will be responsible for using it only to escalate privileges to perform certain tasks on the device. IT IS NOT to be used to log in regularly as a regular account to perform daily activities like email or web browsing. IT IT NOT to be used to escalate any standard account to admin account or any admin account to standard account. This must be performed only by the CNS IT group once an exception for the change has been granted. IT IS NOT to be used to remove management or administrative tools installed by CNS IT. Such actions will be reported to the CNS Executive Director of IT and could be escalated to the UT Information Security Office for further disciplinary action.
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