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- Communications Chair
- Issues and Research Committee ChairResources Committee
- Diversity and Inclusion Chair
- Health and Wellness Chair
- Professional Development Chair
- Sustainability Chair
Chair (elected Officer position)
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- Attend general sessions and Executive Committee meetings and ensure they follow the Staff Council bylaws and Rosenberg’s Rules of Order
- Provide the Executive Committee and Chair with advice or explanations, as related to historical information, Staff Council precedent, bylaws, and/or Rosenberg’s Rules of Order
- Serve as timekeeper during meetings as needed
- Lead a committee to assist with making changes to bylaws, as needed
- Assist with orientation of new members, officers, and committee chairs, as needed
- Assist Issues chair and Communications chair, as needed
- Assist choosing At-Large Representatives as vacancies occur
- Attend monthly meetings with UT Austin President, Associate VP of HR, and other high level officials
Elections- - Communicate with districts about upcoming elections (regular, mid-term, and officer) and vacancies
- Understand and apply the rules relating to eligibility, nominations, voting, and certification of elections
- Select panel of vote counters to assist during regular and mid-term elections (these are trusted, non-Staff Council Representatives)
- Work with Recording Secretary to follow up on representative absences
- Work with tech support group to webpage with names and emails of newly elected officers, committee chairs, and representatives
- Maintain records related to the position
- Although this is listed as a "committee", often this is a committee of one
Qualities desired:
- Minimum of 1 year as a Representative by the time of taking office
- Accuracy and impartiality while giving advice
- Ready access to email
- Organizational skills and attention to detail
- Professional demeanor
- Intermediate computer skills
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- Attend general sessions and Executive Committee meetings
- Serve as primary contact for Issues email account, which takes in general questions relating to Staff Council and assists unrepresented districts, and work to solve the issue or question
- Respond to issues within 1 business day, even if you don’t have an answer or solution
- Escalate issues to Chair and/or Executive Committee, as needed
- Report to Executive Committee types of issues submitted each month
- Assist Chair in assigning issues to committees for research and recommendations, as needed
- Track issue proposals and their status
- Maintain records related to the position
- Periodically update the UTSC Representatives on committee progress
- Compile an end-of-term written report for the UT Austin President about committee progress
- Be prepared to make an end-of-term presentation to the UT community
Qualities desired:
- Ready access to email
- Excellent written and oral communication skills
- Openness and responsiveness to ideas and feedback
- Problem-solving ability and persistence
- Interpersonal skills and professional demeanor
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Communications Committee Chair (appointed position)
Monthly time commitment: 10 hours
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- Attend general sessions and Executive Committee meetings
- Assist Recording Secretary as needed with meeting minutes and/or executive meeting summary
- Lead committee members who are responsible for maintaining the UTSC website, wiki, and social media
- Monitor webcast tool and social media sites during general meetings for incoming questions
- Maintain records related to the position
- Assist Chair in drafting email that details previous meeting summary and tentative agenda for general meeting, if needed
- Assist Chair during general meetings with getting microphones to audience members with questions, if needed
- Periodically update the UTSC Representatives on committee progress
- Compile an end-of-term written report for the UT Austin President about committee progress
- Be prepared to make an end-of-term presentation to the UT community
Qualities desired:
- Ready access to email
- Above average computer skills
- Excellent written communication skills
- Website maintenance experience, social media experience a plus
Diversity and Inclusion Committee Chair (appointed position)
Monthly time commitment: 10 hours
Responsibilities include:
- Attend general sessions and Executive Committee meetings
- Lead committee members who are responsible for creating or partnering on diversity and inclusion initiatives for campus
- Facilitate committee meetings, including setting an agenda
- Maintain records related to the position
- Periodically update the UTSC Representatives on committee progress
- Compile an end-of-term written report for the UT Austin President about committee progress
- Be prepared to make an end-of-term presentation to the UT community
Qualities desired:
- Ready access to email
- Organizational skills and attention to detail
- Presentation/public speaking skills preferred
- Interpersonal skills, including passion for fostering open and inclusive environments
- Global and cultural awareness
Health and Wellness Committee Chair (appointed position)
Monthly time commitment: 10 hours
Responsibilities include:
- Attend general sessions and Executive Committee meetings
- Lead committee members who are responsible for creating or partnering on health and wellness initiatives for campus
- Facilitate committee meetings, including setting an agenda
- Maintain records related to the position
- Promote Wellness Champions
- Co-coordinate Staff Council participation at the Annual Health and Wellness Expo
- Keep abreast of current wellness initiatives and activities
- Compile an end-of-term written report for the UT Austin President about committee progress
- Be prepared to make an end-of-term presentation to the UT community
Qualities desired:
- Ready access to email
- Organizational skills and attention to detail
- Presentation/public speaking skills preferred
- Interpersonal and collaboration skills
- Creative thinker
Professional Development Committee Chair (appointed position)
Monthly time commitment: 10 hours
Responsibilities include:
- Attend general sessions and Executive Committee meetings
- Facilitate committee meetings, including setting an agenda
- Maintain records related to the position
- Identify, promote, and propose professional development solutions and training opportunities for all staff
- Manage and promote the UTSC Professional Development Grant Program, including collecting grant submissions, overseeing the voting process among the Professional Development Committee, and working with HR and FAS to transfer funds
- Promote the Staff Educational Benefit, Lynda.com, CareerSmart Programs and other existing professional development opportunities
- Co-coordinate Staff Council participation at the Annual Health and Wellness Expo
- Investigate the feasibility of a campus-wide staff mentorship program
- Compile an end-of-term written report for the UT Austin President about committee progress
- Be prepared to make an end-of-term presentation to the UT community
- Coordinate with Chair and Nominations Chair to send orientation/welcome email to new members
- Lead at least 3 New Member Orientations per year
- Coordinate Regroup training sessions with ITS, as needed
- Order badges for new Representatives, plaques for outgoing officers, and create certificates for outgoing Representatives
- Inform members of tools they have to assist in their job as Representative, such as the wiki, website, Regroup, UT Box, and more
- Serve as the official source of UTSC historical information, including maintaining archival records
- Reserve rooms for general and Executive Committee meetings, ensuring webcasting is available for general sessions
- Coordinate the holiday feast (a committee of assistants may be formed)
- Send thank you notes to guest speakers each month
- Serve as assistant Recording Secretary, as needed
- Although this is listed as a "committee", often this is a committee of one
Qualities desired:
- Ready access to email
- Organizational skills and attention to detail
- Presentation/public speaking skills preferred
- Interpersonal skills
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- Passion for adult education, professional development, training, mentorship, and coaching
Sustainability Committee Chair (appointed position)
Monthly time commitment: 10 hours
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- Attend general sessions and Executive Committee meetings
- Assist Recording Secretary as needed with meeting minutes and/or executive meeting summary
- Lead committee members who are responsible for maintaining the UTSC website, wiki, and social mediaMonitor webcast tool and social media sites during general meetings for incoming questionsfor creating or partnering on sustainability initiatives for campus
- Facilitate committee meetings, including setting an agenda
- Maintain records related to the position
- Assist Chair in drafting email that details previous meeting summary and tentative agenda for general meeting, if needed
- Promote current sustainability projects or campus committees, including partnering with the Office of Sustainability on their annual luncheon
- Collect metrics and/or benchmark other programs to determine success
- Compile an end-of-term written report for the UT Austin President about committee progress
- Be prepared to make an end-of-term presentation to the UT communityAssist Chair during general meetings with getting microphones to audience members with questions, if needed
Qualities desired:
- Ready access to email
- Above average computer skills
- Excellent written communication skills
- Organizational skills and attention to detail
- Presentation/public speaking skills preferred
- Interpersonal and collaboration skills
- Passion for sustainable policies, practices, and opportunitiesWebsite maintenance experience, social media experience a plus