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Overview - faculty additional employment (additional work is at UT Austin)
Prior approval requirement
Prior approval is required for additional work is to be performed in a UT Austin unit other than the faculty member's home department. This may be indicated on the Workday business process by either a) completed a completed and signed Faculty Additional Employment form to the Workday business process, or b) obtaining approvals of both the home department supervisor and supervisor of the organization requesting the additional employment via email or other written means, and detailing these approvals in the Workday business process comments - example: "Additional employment approved by Chair/Director/Dean Name on MM/DD/YYYY."
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To view all additional jobs for a single faculty member, Academic HR Partners and Academic HR Executives may run the Add Job Analytic (Academic) - RPT0018 in Workday. |
Faculty Additional Employment is additional work done above and beyond the regular faculty position (or existing faculty contract for Professional-Track faculty), and that falls within the standard academic domains of teaching, research, or service. Examples of additional employment include Intersession/Maymester teaching, Instructional Overload, Option III, and Academic Activities.
Faculty can perform additional work for their primary department or for an external department or college. If the work is performed for an external department or college, that department or college is responsible for processing any appointments and compensation related to the work the faculty performed.
If the proposed additional work will be funded by sponsored research, follow the instructions for
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Release Time (Leave From the Instructional Budget).
Prior approval requirement
Prior approval is required for additional work is to be performed in a UT Austin unit other than the faculty member's home department. This may be indicated on the Workday business process by either a) completed a completed and signed Faculty Additional Employment form to the Workday business process, or b) obtaining approvals of both the home department supervisor and supervisor of the organization requesting the additional employment via email or other written means, and detailing these approvals in the Workday business process comments - example: "Additional employment approved by Chair/Director/Dean Name on MM/DD/YYYY."
Current Academic
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A&P employees with faculty titles
- If additional employment is related to their duties as a faculty
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- member, the processes and rules for Faculty with Additional Employment should be followed.
- If additional employment is not related to their duties as a faculty member, follow the processes and rules for Staff with Additional Employment. (Approvals will route through APS rather than HR.)
Notes on additional employment
- State funds should only be used for appropriate instructional-related duties.
- If a faculty member holds multiple faculty jobs across different units, their rank must be the same across all units.
- There are no hourly or compensation limits on additional employment for faculty.
- Hourly pay is used for additional non-academic work that is also performed by a nonexempt employee
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Faculty Additional Employment is additional work done above and beyond the regular faculty position (or existing faculty contract for Non-Tenure Track faculty), and that falls within the standard academic domains of teaching, research, or service. Examples of additional employment include Intersession/Maymester teaching, Instructional Overload, Option III, and Academic Activities.
Faculty can perform additional work for their primary department or for an external department or college. If the work is performed for an external department or college, that department or college is responsible for processing any appointments and compensation related to the work the faculty performed.
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Short-term vs. ongoing work
Short-term and sporadic
- Terms: 30 days or less, irregular, variable, and non-ongoing
- Paid with a lump sum after the work is complete
- Example: interdisciplinary committee work
- See processing instructions on the Requesting One-Time Payments W.I.G.
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- Terms: More than 30 days, regular, consistent, has an end date
- Example: semester-long Instructional Overload
- See processing instructions on the Requesting Compensation Changes W.I.G.
Additional Employment in Workday
Additional Employment may be processed in Workday as an Additional Job, an Allowance, or a One-Time Payment, depending on the circumstances of both the faculty member and the additional work. To determine which process to use for faculty additional employment, see the Faculty Additional and Sporadic Employment Decision Tree, using the details below, and follow additional guidance for the appropriate business process(es) in the tabs on this page.
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- The nature of the additional work: instructional (teaching courses listed officially in the course catalog), other teaching, research, or services
- Whether the work is done for the faculty member's current department, or another unit on campus
- The faculty member's primary job type: full-time or part-time
- Duration of the work: sporadic, short-term, or ongoing
Compensation proration in Workday
Source: Prorated Compensation - WPO
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Click on the image below to enlarge.
Process - Allowance and OTP
1) If the additional work is performed in a unit other than the faculty member's home department, first follow the instructions in the "Additional Job" tab on this page to add a Faculty Associate position. (Alternative option for short-term or sporadic work only: ask the external faculty member's home unit to process an OTP off their faculty position.)
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