For the most up-to-date information regarding this policy, please view the Provost's Page on Alcohol Guidelines.

Guidelines for Request to Serve Alcoholic Beverages on Campus

Last Updated: September 20, 2013

Alcoholic beverages may not be served in campus facilities unless an exception has been requested from and approved by the Provost's Office PRIOR to the event.

The guidelines for the type of events for which an exception may be approved are defined as activities having a broad developmental focus; some examples of approved exceptions are: an advisory council dinner or a reception for a donor, an opening of a building or an art/museum exhibit, an alumni gathering, or other developmental outreach-related event. Receptions held in conjunction with invited regional/national conferences and symposia hosted by the University must also request an exception for alcohol to be served.

Activities which do NOT fall under the guidelines for an exception are retirement parties, birthday parties, holiday parties, staff, faculty, or student gatherings, or meetings or events organized and presented by registered faculty, staff, or student organizations.

If the exception is approved it will be made with the following conditions:

The alcohol must be served by a caterer holding a valid TABC license to serve alcohol, and all pertinent laws regarding alcoholic beverages must be observed. No exceptions to these criteria will be made.

In addition, the area where the alcohol is being served should be monitored to ensure that only invited guests participate in the event.

Events that do not qualify for an exception may be booked within a facility with a license to serve alcohol, such as the Texas Union, AT&T Executive Education & Conference Center, UT Club, Ex-Student's Association, or Erwin Center.

To request approval to serve alcoholic beverages on campus, please submit the following information to Kathryn Foster in the Office of the Executive Vice President and Provost, preferably via email:

• Date
• Time
• Location of event
• Purpose of event
• Name of caterer