Hiring Events are used as a method of recruiting and assisting prospective employees with the application process. Hiring events are done on a bi-weekly basis, depending on the availability of the facility and department needs.
Components
- Signage - set up banner and other materials to help guide job seekers to your station
- Job Documents - prepare your documents ahead of time and set up near the entrance door
- Presentation/media - set up media for youtube video (ask for projector remote, headphones, etc)
- Computer Access - ask area staff to unlock computers for job seeker access
- Get/Find UT EID - determine if job seeker is a previous employee or has applied at UT
- Resume Review - assist the job seeker in completing a resume that meets minimum requirements
- Interview Scheduling - upon completing application, schedule interview with job seeker
Before the Hiring Event
- Ensure that you have arranged transportation by scheduling a UT vehicle to check out
- Locate signage for event
- Print 30 or so copies of the Job Posting (subject to change)
- Print 30 or so copies of the Application Instructions (subject to change)
- Print 1-2 double sided sign-in sheet (subject to change)
- Organize other docs - ensure that they are all up to date
- (If possible) Call prospective employees with information about Hiring Event and ask them to attend
Day of Hiring Event
- Make sure that the event has been added to your calendar and communicated to the department
- Set up an "out of office" email if you need to!
- Pick up the vehicle, and remember to take the signage with you
- Place job documents in a bag or carrying case
- After arriving, set up documents on table or available space near hiring event entrance or resource area: Business Cards, Job Posting, Application Instructions (WFS-North only: Workforce Application docs)
- Complete presentation by explaining job position and show recruitment video (tinyurl.com/csrecruiting)
- Mention that the application requires an email and electronic resume to apply and proceed to assist with application
