Hiring Events are used as a method of recruiting and assisting prospective employees with the application process. Hiring events are scheduled twice a week, depending on the availability of the facility and department needs.
Components
- Signage - set up banner and other materials to help guide job seekers to your station
- Job Documents - prepare your documents ahead of time and set up near the entrance door
- Presentation/media - set up media for youtube video (ask for projector remote, headphones, etc)
- Computer Access - ask area staff to unlock computers for job seeker access
- Get/Find UT EID - determine if job seeker is a previous employee or has applied at UT
- Resume Review - assist the job seeker in completing a resume that determines if individual meets minimum requirements
- Interview Scheduling - upon completing application, schedule interview with job seeker (Currently: Wednesday evenings 6-9 PM in FC1 1.118C)
Before the Hiring Event
- Ensure that you have arranged transportation by scheduling a UT vehicle to check out
- Locate signage for event
- Print 30 or so copies of the Job Posting (subject to change)
- Print 30 or so copies of the Application Instructions (subject to change)
- Print 1-2 double sided sign-in sheet (subject to change)
- Organize "Other Docs" - ensure that they are all up to date
- (If possible) Call prospective employees with information about Hiring Event and ask them to attend
Day of Hiring Event
- Make sure that the event has been added to your calendar and communicated to the department
- Set up an "out of office" email if you need to!
- Pick up the vehicle, and remember to take the signage with you
- Place job documents in a bag or carrying case
- After arriving, set up documents on table or available space near hiring event entrance or resource area: Business Cards, Job Posting, Application Instructions (WFS-North only: Workforce Application docs)
- When settled, start the presentation by explaining job position and show recruitment video (tinyurl.com/csrecruiting). May be done a few times during event to walk-ins
- Mention that the application requires an email and electronic resume to apply and proceed to assist with application
- Ensure that the individual meets the minimum requirements and has an electronic resume that shows the qualification CLEARLY (HR requires start and end dates to each job experience to qualify the individual)
- Help the job seeker create a UT EID (ensure that you DO NOT make a duplicate) - use the FIND MY EID function and ask the job seeker to enter the email they provided when they last applied or worked at UT Austin
- (if needed) Use proprietary software to make a resume that includes qualifications, ensure the basic contact information is added (including email)
