There are some places in the CMS that allow direct uploading of files. To create a file for use in other places (such as a right rail link), or to find an already-existing file, follow this process.
Accessing Files
On the Content screen, choose Files from the selection of left-hand tabs.
Finding a File
On the following screen, you can filter existing files—much like on the content screen. Please avoid uploading duplicate files. Using the same file facilitates updates and keeps the size of our website manageable.
Replacing a File
If a file exists on the website, such as a PDF with instructions or a photo of a particular professor, it can be updated in just one place by adhering to the following process. Then that file will be automatically updated across the website.
- Find the file you wish to update, and select it.
- Click the Edit tab.
- Replace File.
NOTE: The name of the new file MUST MATCH EXACTLY the name of the old file to keep all links across the site functional.
Adding a New File
- On the Content screen, with the Files tab selected, click “+ Add File”
- Select “Choose File,” find the file you wish to upload, and click “Upload,” then “Next.”
For PDFs, the process is now complete. Some tips on adding PDFs: Do NOT use files with spaces in the name (e.g., MGPS Internship Requirements.pdf).
For images, move on to step 3:
3. The Alt Text field MUST be completed. See Accessibility section for more information. Then, click “Save.”
For all files, DO ensure the name of the file is meaningful so you and/or others can find it with ease in the future.
