Summary
As a teaching system, UT Health Austin welcomes approved visitors who wish to gain valuable learning experiences within our clinical environment. For the safety and confidentiality of UT Health Austin patients and for operational efficiency we require anyone allowed inside clinical areas to initially complete the UTHA Access Approval Process for Learners or Observers.
- Learners are defined as medical or allied health care students enrolled in a DMS/UT Allied Health program who are interested in cultivating a comprehensive understanding of the UT healthcare ecosystem and patient care practices. Learners may require access to the Electronic Health Record (EHR) and will potentially interact with UT Health Austin patients during their time in the clinical spaces.
- Observers are individuals interested in shadowing in a clinical space to learn about how clinics function from an operational standpoint. An Observer does not represent an IRB-approved research study team as a “Researcher” and is not considered a “Learner” requiring access to clinical applications (EHR).
Approval Requirements
- UT Health Austin Sponsor Approval - Email from UTHA Leader to DellMedHR@austin.utexas.edu
- UT Background Check - Fill out Online Request Form
- UT Volunteer Packet
- Assignment & Summary of Duties - Volunteer Packet, in HR Box Link 1
- Copyright Agreement - Volunteer Packet, in HR Box Link 1
- Personal Equipment Liability Waiver- Volunteer Packet, in HR Box Link 1
- Photo Release Form- Volunteer Packet, in HR Box Link 1
- UT Health Austin Confidentiality Agreement - Volunteer Packet, in HR Box Link 1
- HIPAA
- UT Health Austin HIPAA Training Video - HR Sends Video Link via Email
- Take & Pass UT Health Austin HIPAA Training Quiz
- UT Workforce Member Agreement - Use HR Box Link 1
- Immunizations
- UT Health Austin (Worklife) Immunization Verification - Ask Worklife worklife@austin.utexas.edu to send HR an Email Verification/Use Checklist from HR Box Link 2
- EHR (Learners Only)
- UT Health Austin Clinical Applications EHR Training - Clinical Apps will reach out after request form receipt
- UT Health Austin Companion Badge - Pick Up from HTB, 10th Floor Reception or Clinical Programs Office
- UT Health Austin Bio Data Sheet - Use HR Box Link 2
Related Policies & Procedures
- The Learner-Observer Standard Operating Procedure (S.O.P.) document
- The Learner-Observer Administrative Policy is under review
Questions, Comments, Suggestions
For questions or suggestions about the UT Health Austin Learner-Observer S.O.P. please contact Bex Vasquez in UT Health Austin Clinical Programs Office or Becky Parker in Human Resources.
