Tipping Guidelines: The general guideline for food and service is no more than 20% of the pretax amount.
Dining Reservations:
The Carillon: The Carillon (on-campus) is open for breakfast, lunch, and dinner. There is a break between breakfast and lunch; lunch seating starts at 11:30am. Email Michiko Matsuura at michiko.matsuura@attconf.utexas.edu – include the date and time, name of the MGO and number of guests. Request a private room for high profile individuals and groups larger than five. They will send you an email confirmation.
- Reconciliation: We submit OOEFs and receipts for expenses at the Carillon to Finance Team, however, it is not for personal reimbursement. Each MGO has an account there and does not pay for meals with their personal credit card.
UT Club: (on-campus). Call (512) 477-5800 to make a reservation. Stacy Waters is the only Dell Med development member with an account. We are allowed to make reservations in her name without her being present 3x per year. Stacy's tax-exempt member number is 3017W. Specify that any charges should be made to the tax-exempt account. If you need to make reservations under Dean Johnston’s name, his member number is J0298. Get clearance from Billy Davis and/or Charlotte Harris beforehand.
- Reimbursement: We receive monthly statements from UT Club. You must review and confirm that all expenses for account 3017W were business related expenses. Email Carmen Chappel (carmen.chappel@clubcorp.com) and Lorie Kuhl (lorie.kuhl@clubcorp.com) if you have questions or need to transfer any items between 3017W (tax-exempt) and W3017 (taxed). It is helpful to request an itemized balance forward for both accounts.
Hyde Park Grill (Duval): Call (512) 458-3168 to make a reservation. Available for 11am lunches.
Goodall’s Kitchen (@ Hotel Ella): Call (512) 495-1800 to make a reservation. Available for 11am lunches.
Catering:
Nourish Café (HLB) and HTB Café (HTB)
Jeanna Pelliccia, Chef Manager.
Phone: (512) 773-9348, Email: Jeanna.pelliccia@compass-usa.com
Ordering Online: https://dellmedical.catertrax.com/index.asp?x=x&intOrderID=&intCustomerID=
- We must have OOEF approved in advance to book through Nourish or HTB Café.
- Nourish/HTB Cafe directly bills Dell Med every month, so you don't need to submit anything else after you've gotten the Pre-Event OOEF approved.
Jason’s Deli (Hancock Center)
Phone: (512) 453-8666
Name on Account: Dell Medical School – Janet Cole
Specify delivery address
Official Occasion Expense Form (OOEF) is required in advance
Alonti Catering (S. Lamar)
Phone: (512) 916-8220
Close at 3pm, but they do answer their after-hours line
Ordering online is best
Name on Account: Dell Medical School – Elise Frame (THIS IS FOR DEVELOPMENT TEAM ONLY)
Verify address
Official Occasion Expense Form (OOEF) is required in advance
Tiff’s Treats (Mueller)
Phone: (512) 813-7100
Tiff’s Treats sends Dell Med a combined invoice each month. Keep your receipt and OOEF to submit to Finance when they ask for it.
Dell Med Account Number: C02534
Zip code: 78712
Services:
Enchanted Florist
Enchanted Florist sends Dell Med a combined invoice each month. Keep your receipt and OOEF to submit to Finance when they ask for it.
Phone: (512) 451-0691, Email: enchantedaustin@yahoo.com
Name on Account: Dell Medical School – Janet Cole
Official Occasion Expense Form (OOEF) is required in advance.
There is a $75 limit on arrangements.
Have a message or note ready to relay when you place the order.
Capitol Courier
Phone at (512) 444-4077
Order Online: http://www.capitolcourieronline.com/
Login Username: dellmed
Password: (see Restricted Info page)
Account name: Dell Medical School, University of Texas at Austin
Be prepared with pick up and destination addresses and desired delivery time
Rather than having them email invoices to us, they have the procard number and they will charge any items at the end of each month. Should you use their services, be sure to file the receipt for reconciliation.
Amazon Business
We have a tax-exempt Amazon Business account with Prime membership. This is paid with the Procard. Email Catherine with purchase requests.
Antonelli’s Cheese Shop
We have a tax-exempt account set up and they offer a 10% nonprofit discount
Gift baskets are perfect gift for event hosts or donors
Website: http://www.antonellischeese.com/
Log in: elise.raymund@austin.utexas.edu
Password: (see Restricted Info page)
When purchasing from Antonelli’s, you cannot use Procard since it’s considered an entertainment/food expense and requires an OOEF to be submitted in advance. Arrange for them to direct bill any items purchased.
