Policies and Procedures Handbook for Sponsored Student Organizations of Recreational Sports
Any and all Sport Clubs utilizing Ascension Seton Sports Performance services for recurring practices agree to the following team expectations:
- Regular communication with Ascension Seton regarding weekly practice schedule, home events, away events (club pays for their travel), and general info regarding team & athletes.
- NEW players MUST obtain a sports physical, with concussion baseline testing, from Team Physician OR submit a recent physical to the AT to place in their chart.
- Sports physicals are covered by the new athlete participation fee detailed below.
- Returning players must fill out yearly online medical history update forms and are strongly encouraged to obtain a sports physical.
- Players need to notify medical team for any injury or illness serious enough to prevent play or serious enough to require physical evaluation regardless if the injury happened at practice or not.
- Team physician evaluation will be expected for injuries requiring surgery or significant time out of activity. Each athlete may see the physician of their choice for treatment, but for serious injuries or illnesses they must be seen by the Ascension Seton Sports Performance medical team to be cleared to return to play.
- Timeline for return to play will depend on the injury severity and speed of recovery.
Athletic Trainer Mistreatment
Any person(s) or team association(s) working in collaboration with Sport Clubs or under direct supervision of the athletic trainer assigned to Sport Clubs found in violation of mistreatment of the Athletic Trainer will be notified of a violation by Sport Club personnel, administration and/or the supervising Athletic Trainer. Any person(s) or team association(s) in violation are eligible for referral to the Student Conduct office or expulsion from the Sport Club office.
Team Services
The hours needed for the athletic trainer and on-field medical supplies for the year will be calculated and billed to the team every semester along with items mentioned below:
- Games, practices or events not on the original schedule may incur additional fees for the athletic trainer to cover
- Some conferences for the team may require medical insurance to participate and it is the team’s responsibility to manage that for their players - UT and Ascension Seton do not require medical insurance
Regular Team Coverage & Event Coverage: $40/hour, per athletic trainer and any additional supplies
Player Services
Pricing for Athletes at Clinic - WITH INSURANCE
| Service | Fee | Notes |
|---|---|---|
| Pre-Participation Physical | $35.00 | Can be combined into one $35 fee with Concussion Baseline Testing |
| Concussion Baseline Testing | $35.00 | Can be combined into one $35 fee with Pre-Participation Physical |
| Medical Physician Evaluation |
Pricing for Athletes at Clinic - WITHOUT INSURANCE (CASH PAY)
| Service | Fee | Notes |
|---|---|---|
| Pre-Participation Physical | $35.00 | Can be combined into one $35 fee with Concussion Baseline Testing |
| Concussion Baseline Testing | $35.00 | Can be combined into one $35 fee with Pre-Participation Physical |
| Medical Physician Evaluation |
Request Form
If you would like athletic trainer(s) at an event, submit the Athletic Training Request form. Requests for coverage for recurring weekly practices are due at least one month before the semester. Requests for coverage for special events are due at least six (6) weeks prior to the event date. Sport Club staff will review and approve the form.
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