NOTES about reservations -
Do Not Make Reservations for lower-division classes (i.e. RTF 305, RTF 317, and RTF 318)
Do Not Make Reservations for Student Organizations (i.e. DKA, Spark Magazine, UFA) - Must email Studio Manager (firstname.lastname@example.org)
Follow these policies for room reservations
- Casting Reservations - Reserve CMA classrooms
- Rehearsals and Productions - Reserve CMB studios
- All Production reservations must include Jeremy Gruy's email email@example.com
|Navigate to https://cloud.appspace.com/|
Enter your EID in the form of <EID>@eid.utexas.edu and hit continue.
The login screen will automatically forward you to the UT Single-Sign-On page.
Enter your EID and EID password.
Sign in through DUO when prompted
Once logged in Go to Concierge view to scope out the available times in the requested rooms
>Click on Reservations Tab
Choose Find resource
Choose the dropdown to Select a Building
Ask if the reservation is a Casting Reservation
Start to type in the room #
If the studio is booked the RED warning outline will appear till you
choose a time and date that is available
Once you find a room and time that is available during the requested time
Enter in the Reservation name
Date and time
Attendees start typing the name and most likely the person's name
will pop up but. . . .
if you type in the email address but No match found will pop up
That is OK just type in the email address hit the "Tab" key
|Then once the Attendee is entered click the 3 dots next to their name|
|Then Click "Edit"|
Change from Virtual to - In-Person
Then hit Apply
ALL Production Reservations
Production - anything involving equipment, lights, cameras, electrical, actors
Jeremy has to be included on all Production reservations
It is mandatory to add Jeremy Gruy as an attendee to the reservation
Just start typing gruy in the attendees and his name will pop up
Add the following notes into in the description section:
FAILURE TO PROVIDE THIS INFO WILL RESULT IN RESERVATION CANCELLATION
Leave the Reservation privacy as Public
When you hit CONFIRM ON STUDIO RESERVATIONS you will be presented with this screen.
Go over the rules briefly with the student and then . .
PLEASE HAND THE STUDENT our printed Studio Reservation Policy
Explain to them that they need to read it thoroughly and email Studio Manager
Jeremy Gruy "Gruy, Jeremy M" <firstname.lastname@example.org>
With any questions and they are required to follow the rules.
Last step is to Click "Confirm"
|The created reservations will show up in your Dashboard|
The person reserving will get an email about the reservation once it is made.