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| Authorization Name | Location | Contact Person | Function |
| *DEFINE | Mainframe | Supervisor/DPUSER contact | Accounting functions such as creation of travel reimbursements and tuition payments |
| *GSADM | Mainframe | Michelle Broadway mbroadway@austin.utexas.edu Julie Meyer julie.meyer@austin.utexas.edu | View graduate student information and run reports |
| *NRRECS | Mainframe | Supervisor/DPUSER contact | View student records and information about courses |
| *NRTTVR | Mainframe | Supervisor/DPUSER contact | Register students for classes |
| *ADM | Mainframe | Degree Evaluators in Grad School | |
| Austin Disk / Green Output | Mainfraime | http://www.utexas.edu/its/help/green-output/194 | Set up your Mainframe account for green login so that the reports you run in the mainframe go to a folder you can access from your computer, rather than being printed centrally and awaiting your collection. |
| Background Checks and I-9s: OHS Contact System | Background Check https://utdirect.utexas.edu/apps/hr/bca/ I-9 https://www.i-9compliance.com/reseller/login.aspx | email records team hrsc-records@utlists.utexas.edu your department HR lead may have to do this for you | to access and initiate background checks and I-9s for new GRAs or TAs, and Employee Information System (EIS). |
| Canvas | http://canvas.utexas.edu | Ask supervisor if needed; TXClass LM200 or LM201; canvas@utlists.utexas.edu | Manage organizations or course documents |
| Course Instructor Survey system | ctl-cis-administration@utlists.utexas.edu (see attached) | Supervisor | Request Course Instructor Surveys |
| EASI | https://utdirect.utexas.edu/easi/index.WBX | Shannon Neuse shannon.neuse@austin.utexas.edu Diana Larkin diana.larkin@austin.utexas.edu | View student records; view applications for admissions and file admissions decision; create student's Program of Work |
| Graduate and International Admissions Center (GIAC) | Shannon Neuse shannon.neuse@austin.utexas.edu | Notifies GIAC that you will assist with admissions | |
| Admissions Document Upload | https://utdirect.utexas.edu/ogs/forms/supp_docs.WBX | You can electronically upload a letter of recommendation, personal statement, transcript or other document on behalf of an applicant. (However, if you prefer, you can send the letter to GIAC. If you do so, please use the this cover letter to let GIAC know that the document is important and should be processed quickly: GIAC PROCESSING.docx) | |
| COGNOS | Within EASI, Graduate Worksheet, this allows spreadsheet downloads | Shannon Neuse shannon.neuse@austin.utexas.edu | Shannon will organize 1:1 training with you, then you will be able to download spreadsheets of applicants within EASI |
| FaSET | https://utdirect.utexas.edu/oir/fasttrack/index.WBX | ima-it@austin.utexas.edu | 12th Class Day Reporting. Used in conjunction with course scheduling or entering instructors for conference courses. |
| FRMS | https://utdirect.utexas.edu/frms/scholarship/index.WBX | Supervisor (MAINFRAME access from Dept. Rep) | Create fellowship stipend payments and to process the Tuition Reduction Benefits for all TA/AI |
| GCN | https://utlists.utexas.edu/sympa/info/gcnetwork | self add | Email list for the Graduate Coordinator Network |
| GCN Housing List | https://utlists.utexas.edu/sympa/info/gcnhousing | self add | Housing email list for the Graduate Coordinator Network |
| Graduate Student Information System (GSIS) | https://utdirect.utexas.edu/apps/gsi/grad_profile/student_profile/ | Michelle Broadway mbroadway@austin.utexas.edu | Reports on graduate program and graduate student progress. Used for 18 Characteristics and 7 year external review |
| HRMS | https://utdirect.utexas.edu/hrms/home.WBX | Supervisor (MAINFRAME access from Dept. Rep) | TA, AI, and GRA appointments |
| ITA | http://world.utexas.edu/esl/ita | itaprog@utexas.edu | ITA testing system, requires online login to sign up International Students who wish to be a TA for English testing. |
| PBS | https://utdirect.utexas.edu/pointplus/index.WBX | purchasing database | |
| TRAC-Dat | http://provost.utexas.edu/iae/assessment | iaeassess.ugs@austin.utexas.edu | Enter assessment data for the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Due annually in summer. |
| Travel Request System | https://utdirect.utexas.edu/apps/services/requests/ | Request permission and funding before you travel | |
| Tuition Bill (FBMENU) | https://utdirect.utexas.edu/apps/studentfinancials/mytuitionbill/admin/ | Supervisor/DPUSER contact | View a student's tuition bill. |
| What I Owe (FBWEB) | https://utdirect.utexas.edu/acct/rec/wio/wio_home.WBX | Supervisor/DPUSER contact | View a student's What I Owe page. |
| Degree Candidacy Applications | https://utdirect.utexas.edu/ogs/forms/candidacy/admin_list.WBX | Diana Larkin diana.larkin@austin.utexas.edu | View list of students who have applied to doctoral candidacy or applied to graduate as a Master's student. Doctoral graduation applications are noted in GSADM. |
| Graduate Catalog Update System | https://idp.its.utexas.edu/idp/Authn/UserPassword | Registrar's Office - Official Publications | Update the graduate catalog in the fall of even-numbered years. |
| International Teaching Assistant system | https://128.83.39.14/fmi/iwp/cgi?-home http://world.utexas.edu/esl/ita#reg_check_status | International Office, ITA Program; Mike Smith | Register international students for the English proficiency exam. Must be completed before the international student may be appointed as a TA. |
| Student Information Systems Supplemental Document Upload | https://utdirect.utexas.edu/ogs/forms/supp_docs.WBX | Shannon Neuse at GIAC; shannon.neuse@austin.utexas.edu | Upload documents to a student's application for admission |
| RGEN access (McCombs database) | https://utdirect.utexas.edu/grbusi/rgen/index.WBX | Cole Alexander cole.alexander@mccombs.utexas.edu Jennifer Stone jennifer.stone@mccombs.utexas.edu | Allows you to create your own database searches and reports for a plethora of student information from across the college. Interface is complicated to learn, and you have to sign a security agreement |
| Eloqua | take the required course to gain access | Very Optional: to produce e-newsletters and other html email notifications. Clunky address book interface | |
| Grade Reporting | http://registrar.utexas.edu/staff/grades | studentacademicrecords@austin.utexas.edu | Most faculty report their own grades but you may need this depending on how your department is structured, or for last-minute add/drop situations |
| Advisor's Toolkit (and Reporting Toolkit) | https://utdirect.utexas.edu/link1/adtoolkit.WBX | atk-help@utlists.utexas.edu | Check your student's information, easier way to view GPA and course schedule, and other reports you may want that EASI doesn't provide |
| Access Syllabi and CVs | https://utdirect.utexas.edu/apps/student/coursedocs/nlogon/ | Check course syllabi, reference course requirements, instructor CVs, past instructor course surveys. | |
| Lynda.com training | https://www.lynda.com/ | all staff can login through the organization portal with your EID | Free to all staff. Online training on a variety of topics, from how to use software like Excel and Filemaker, to how to manage your email and calendar. |
| Class Rosters | https://registrar.utexas.edu/staff/rosters | rgreg@austin.utexas.edu | If you're a staff member, have your dept chair or director send a memo on university letterhead seeking authorization with your name, eid, title, desired fields of study and reason for the request via email attachment to rgreg@austin.utexas.edu. |
| DocuSign | https://docusign.utexas.edu | Coordinate with your department's DocuSign User Contact (DUC) | Route forms for electronic signatures. |
| Final Exams Scheduling System | https://utdirect.utexas.edu/registrar/nrfexm/fexm.WBX | scheduling@austin.utexas.edu | Schedule final exams for your department. |
| Qualtrics | https://utexas.yul1.qualtrics.com/homepage/ui | Available to all staff, faculty and students | Create surveys and collect information. |
| GSC Membership List + Updates | https://utdirect.utexas.edu/apps/ogs/auth/gsc/gsc_search/ | Diana Larkin, diana.larkin@austin.utexas.edu | View and update your program's GSC membership |
| Graduate School Awards System | https://utdirect.utexas.edu/ogs/awards/candidate/nomination_info.WBX | Elizabeth Korves, korvesem@austin.utexas.edu | Nominate students for Graduate School fellowship and awards. |
| Report of Masters and Doctoral Committees Served for a Faculty Member | https://utdirect.utexas.edu/ogs/reports/committee/fac_committee.WBX | https://gradschool.utexas.edu/ | Download a list of committees served for a faculty member. |
| UT Lists | https://utlists.utexas.edu/sympa/ | Create mailing lists. |