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PDF Properties modified to include proper metadata makes the PDF more accessible to screen readers and search engine indexing. The university is beginning to crack down on inaccessible information posted to UT websites, so it is essential to enhance these before UT begins enforcing their rules more stringently by making us take down the PDFs. 

 

 

 

 

 

You will start off with a PDF that has not had any metadata enhancement (1) and finish with an enhanced record (2)

(1.)

(2.)

 

Step-by-step guide

 

  1. View the PDF and open to "PDF Properties".  File>Properties…
  2. Add bookmarks if there are major sections/chapters.
    In most cases you can flip to the page, select the heading text (“Chapter 1. Introduction”) as if you are going to copy the text and click [CTRL+B] to create the bookmark. Drag and drop the bookmark if it needs to be a subcategory.
      • Front Matter => Front Cover, Tech.Rpt.Doc.Pg., Title Page, Copyright Page, Acknowledgments, Disclaimer
      • Table of Contents
      • Chapters
      • Appendices
      • References
      • Back Cover
  3. Add the following metadata (* starred items are minimum)
    1. Description TAB
      1. Title*:  The title as given on the title page, followed by the FHWA report number in parentheses.
      2. Author*: rule of 3. Only need first author if there are more than 3 authors. Separate each name by a comma (do not use "and" between different names).
      3. Subject*: from the Study Number field in the catalog (e.g., TxDOT Research Project 0-6572).
      4. Keywords: from the Subject field of the catalog or the Keyword box on the Technical Report Documentation Page. Use commas
    2. Initial view TAB:
      1. Navigation: "Bookmarks Panel and Page" (only if bookmarks were added)
      2. Page layout: Single page
      3. Magnification: Fit page
      4. Window Options:
            • Resize Window to Initial Page
            • Show: Document Title
    3. Custom TAB (In this tab, you have to specify the name of the field in one box and the field value in the other box):
      1. DC.Date* (value= yyyy-mm-dd)
      2. DC.Date.Published  (if specified as “published on the report or publication date is known via another source. Value=yyyy-mm-dd)
      3. DC.Contributor.Sponsor (value usually=Texas Department of Transportation)
      4. DC.Contributor.Editor  (if known)
      5. DC.Publisher (value= Center for Transportation Research-UT Austin)
    4. Advanced TAB: Language=English
  4. Save.

 

 

 

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