Computers are purchased every fiscal year in May and deployed during the summer. Computers have a 4 year rotation.

Workflow for computer purchases is as follows:

Assessment

In the Spring, all computers are assessed by their age. Inventory is checked to make sure eligible machines are okay to purchase and also to prep those going to surplus.
An email will be sent to all Senior management to confirm the list of those getting new computers.


Purchase
All computers are purchases are done using a central account, except for Sanger (the central account will be used, where afterwards, a funds transfer will be performed).

Computers may take a few weeks for delivery, depending on time of order, backlog from vendor, and/or custom specifications.

Upon receiving, the computers will be set up and configured with all necessary software.

New Computer Setup - Mac

New Computer Setup - PC

Endow

Those receiving new computers will be contacted and a time will be arranged for switching out computers. Old computers will be assessed and either repurposed or sent to surplus.