Here's some information about the process of updating existing pages, creating new pages, and style guidelines. If you have questions about your updates, need to request a change be accepted, or for general web- and Drupal-related questions, please email ugs-cms-admin@utlists.utexas.edu.
How to Request Changes
Each time you edit or create a page in Drupal, you must send an email to ugs-cms-admin@utlists.utexas.edu in order for your changes to appear. We will not accept any changes until you email us and say your changes are ready to be published. We can usually accept your edits within a day or two, but if it must be published sooner, please say so in your email.
What Drupal Contributors Can Do
Though some aspects of page editing are limited for contributors, a large portion of Drupal updates can be handled by your office's desigated Drupal contributor (or, as they're known in the dean's office, Drupalistas).
On their individual program's pages, Drupalistas can
- Editing existing content in the main body and right sidebars
- Create new pages and add new documents (though UGS-CMS-Admin must publish them before they're visible)
- Add photos and videos to the main body and right sidebars
- Create and manage wikis
What UGS-CMS-Admin Can Do For You
You must email ugs-cms-admin@utlists.utexas.edu to
- Publish changes you've made to existing pages
- Publish new pages and documents you've created
- Edit the left navigation
- Change information in the headers and footers on your pages
- Make changes to programmatic information included on the main UGS site
UGS Style Guide
In general, UGS follows the UT Austin Writer's Style Guide, but here are some common style, grammar, and punctuation issues you might encounter.
- Refer to the university as "The University of Texas at Austin" (note the capital T in "The", even mid-sentence) or "UT Austin," never "UT."
- Use "university" and "school" instead of "University" and "School" mid-sentence. For example, "I work at The University of Texas at Austin. The university is a great employer."
- Semesters are always lowercase unless they're in a headline. Avoid saying "fall of 2012" or "spring of 2013."
- CORRECT: "Enrollment for fall 2013 begins in March."
- INCORRECT: "We're now hiring mentors for Fall 2013."
- When referring to degrees conferred, one receives a "master's degree in art history," not a "Master's degree in art history." Same for bachelor's.
- Include punctuation in degree abbreviations: Ph.D., M.A., M.Ed., etc.
- Names of departments should only be capitalized if they describe a country or region or if they are included in the proper name of the department.
- CORRECT: "He graduated from UT Austin with a bachelor's degree in physics."
- CORRECT: "She majored in physics and English."
- CORRECT: "She is a faculty member in the sociology department."
- CORRECT: "She is a faculty member in the Department of Sociology."
- INCORRECT: "He got his master's degree in Sociology."
- Job titles are only capitalized if they are presented as a part of a person's title.
- CORRECT: "Interim Dean Larry Abraham works in the Main Building."
- CORRECT: "Larry Abraham is interim dean of the School of Undergraduate Studies."
- INCORRECT: "Larry Abraham is Interim Dean of the School of Undergraduate Studies."
- Try to incorporate links into the body of your text. Avoid linking words like "click here." For example, "The School of Undergraduate Studies oversees course flags and Signature Courses."
- We're pro-Oxford comma! Make sure all items in your lists are separated by commas.
- CORRECT: Bridging Disciplines Programs, Sanger Learning Center, and the First-year Experience Office are all part of the School of Undergraduate Studies."
- Link building names on your pages to their corresponding online maps. For example, "Visit the Office of the Dean in MAI 202."
- Phone numbers should be entered with hyphens, not parentheses. For example, 512-475-7000--not (512) 475-7000.
