Research Support Office

Grant Application Preparation Timeline

To allow our office to best support applicants, we need notification at least 15 business days before the grant application deadline. You can see more detail of the submission timeline here.

Proposal Review Form (PRF)

• PRF (Fillable PDF form)

National Science Foundation (NSF) Resources

• NSF Doctoral Dissertation Research Improvement Grants (DDRIGs) Submissions Checklist & Guide
• NSF Faculty Submissions Checklist & Guide

NSF Checklist & Common Parts of an NSF Proposal 

The NSF proposal checklist outlines essential items to consider when preparing your NSF proposal. For more detailed guidance on each component, please refer to the NSF webpage titled, PROPOSAL PREPARATION CHECKLIST.

The list below briefly outlines Common Parts of an NSF Proposal: 

1. Project Summary
2. Project Description
3. References Cited
4. Documents Required for Senior Personnel
5. Proposed Budget and Justification
6. Facilities, Equipment, and Other Resources
7. Postdoctoral Mentoring Plan (if applicable)
8. Data Management Plan

Please note that while the checklist and common parts offer a comprehensive overview, they do not cover every proposal requirements and guidelines. NSF program solicitations may include modified guidelines. In such cases, it's important to follow the guidelines provided in the specific solicitation.

CoLA RSO Templates

• Faculty Budget (xslx)
• Faculty Budget Justification (docx)
• DDRIG Budget (xslx)
• DDRIG Budget Justification (docx)

Student Appointment Guidelines

• Graduate Research Assistant (GRA) Requirements 
• Graduate Academic Student Rates

The University of Texas at Austin Resources for Preparing Grant Proposals

• UT Libraries - Research Data Services, connect researchers with the appropriate tools, resources, and expertise required for dealing with data at every phase of research, from the earliest planning stages through to archiving and publication.

• Indirect Cost (IDC) Return Policy

• The PI Book: A Principal Investigator's Guide to Conducting Research at The University of Texas at Austin, The Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) has compiled the essential information that PIs need to navigate the UT research enterprise. Because policies and federal guidelines are subject to change, the PI Book is updated regularly. 
• The University Writing Center, a unit of the Department of Rhetoric and Writing, helps UT students become more proficient, more versatile, and more confident in their writing abilities.
• Sanger Learning Center, offers a number of services for UT Austin graduate students for any writing project.

Other Resources for Preparing Grant Proposals

• Candid. - Introduction to Proposal Writing
• National Institutes of Health (NIH) Grant Writing Tip Sheets
• The Grant Application Writer’s Workbooks, from Grant Writers’ Seminars and Workshops, LLC (GWSW) ($75).
• Scholarly Pursuits: A Guide to Professional Development During the Graduate Years. Graduate School of Arts and Sciences, Harvard University, see "Chapter 5: Grantsmanship in Support of Study or Research" (pdf)

Contact Us

We are here to support you throughout the process of submitting a grant proposal at UT Austin. We often receive a high volume of requests. To ensure that your proposal gets the full attention it deserves, we ask that you adhere to our Grants Submission Timeline when contacting our office (laresearch@austin.utexas.edu).

Brook Davis
Manager, Proposal Services
Email: davis@austin.utexas.edu, Office: GEB 3.306

Sheena Moore
Contracts and Grants Specialist
Email: sheena.moore@austin.utexas.edu Office: GEB 3.306

Lindy Aleshire
Manager, Award Services
Email: melinda.aleshire@austin.utexas.edu, Office: GEB 3.306