The repository holds a vast collection of fossil and geological specimens. Many of these specimens have their original labels in the tray with them, and its not unheard of for one specimen to have 3 labels and a handful of scraps of paper with various notes! The specimen labels run the gamut from century-old cards written in a flowing script to dot-matrix printed slips, up to primary labels printed with laser and inkjet printers. The labels are as important as the specimen itself. These labels place specimens within their proper position in the stratigraphic continuum of the fossil world, as well as putting them in context of the history of the collections and University. Without this information, the specimen is akin to a puzzle piece found under the couch- you know what it is but you don't really know where it belongs.

You will run into several different types of specimen labels. In order to understand the labels referred to in the protocols, the different labels are broken down by category:

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Hand written notes
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Primary Specimen Labels:

Detailed labels with some combination of taxon, catalog number, collection acronym (or collection abbreviation) and other information filled out.
Reference labels in which the only collection acronym and catalog number are given. These can be either printed NPL numbers, or a historic label with just a collection acronym and catalog number.

Secondary Specimen Labels:

Labels used to indicate where a specimen is currently located, if it is not in the expected position within the collection. Examples include: On Loan, Exhibit, Oversize, Missing, Permanent Loan, and Type.
Each type of label is printed on colored paper, has its title printed on it at the top, a place for listing the catalog number and date the label was made, as well as details specific to the title.
Some labels prior to 2013 are no longer used. Research on Campus and Exhibit labels have been collapsed into Purpose of Loan,

For examples of some of the secondary labels found in the collections,

click here.

On Exhibit

Prior to 2013, Exhibit labels were filled out by hand.
Indicated that a specimen has been borrowed for exhibit or other approved display purposes.
Most, but not all, exhibit specimens are at the Texas Memorial Museum or Jackson School of Geo-sciences.

Label color: yellow

Loan

Loan Labels are generated through the reports tab in Specify.
The 'Purpose of Loan' determines the label color.
Labels have 2 parts
- the in-house label that stays in the drawer to mark where the specimen is normally stored.
- specimen label that stays with the specimen, taking the place of the original label.

Label Color:

- Pink: Educational, Research, Destructive, and Other
- Yellow: Research on Campus, and Exhibit

Missing

Over the 100+ years of active use, things in the collections occasionally get misplaced.
Frequently its a matter of a specimen getting jostled out of its tray and landing in its neighbors or someone not putting a specimen moved label in the drawer.
Not a cause for panic, but inform the Collection Manager.

Label Color: White

Specimen Temporarily Moved

Indicate a specimen is in a different location, but not off-campus, for a short period of time.
Pulling specimens for photography, conservation or preparation are examples of when these labels are used.
2 parts to these labels-

1. The left half is put in the tray with the specimen, and the right side is to be left in the drawer.
2. When the specimen is put back, these labels are pulled out, stapled together and given to the Collection Manager

Label Color: White

Specimens Have Been Moved

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