Background and Mission

The Digital Asset Management System (DAMS) provides an accessible database to the University Marketing and Creative Services staff and CSUs for image retrieval, storage, curation, and long-term preservation. The DAMS enhances productivity and maintains brand identity for the university as more digital assets are generated... (Read More)

• Current Assessment (2012)
• Catalog and Folder Taxonomy

General Protocol

• Upload Process
  • Web Client
  • Desktop Client
• Search Process
  • Web Client
  • Desktop Client
• Download Process
  • Web Client
  • Desktop Client

Cataloging

• Databases
  • Accessing Databases
  • User Accounts and Permissions
  • Accessing Servers
• About Portfolio
  • How it works
  • Using Portfolio
  • Tips and Tricks
    • How to edit more than one picture
    • Batch converting images
    • How to use a gallery
• Manual
  • About Dublin Core
  • Cataloging by Data Field
    • Descriptive Metadata
      • dc.Identifier:FileName
      • dc.Identifier:Legacy
      • dc.Source:Location
      • dc.Title
      • dc.Description
      • dc.Coverage:Location
      • dc.Coverage:Date
      • dc.Creator
      • dc.Contributor
      • dc.Source:Project
      • dc.Rights
      • dc.Type
      • dc.Subject:Keywords
    • Technical Metadata
      • dc.Format:Container
      • dc.Format:Alignment
      • For audio only

        • [dc.Format:AudioSamplingFrequency|UMCSDAMS:Format Audio Sampling Frequency (For Audio Only)] \[Audio only\]

        • [dc.Format:Duration|UMCSDAMS:Format Duration (Video and Audio Only)] \[Video and audio only\]

    • Administrative Metadata

      • [dc.Description:DigSpecsModelName|UMCSDAMS:Description DigSpecsModelName] \[Photograph/video only\]

        • How to Find Digital Specs
      • dc.Description:LastUsed
    • Keywords
      • General
      • Colleges, Schools, Departments, Sub-Departments
      • Campus Buildings
      • Libraries
    • IPTC Mappings
      • How to find IPTC information
      • IPTC correlation to Dublin Core fields
  • Bare Minimum Metadata Requirements
  • Metadata Conventions
  • Resources
• Copyright Permissions
• Appraisal Permissions

Preservation Plan

• Dark archive
• Retention schedule
  • Contact Information for Dolph Briscoe Center for American History

Emergency Procedures

• Security Information
• Communication Tools
• Walter Webb Hall Emergency Exit Procedure
• Staff Contact Info
• Emergency Terms
• University Policy Office Website and Handbook of Operating Procedures
• Crisis Scenarios

Employee Handbook

• Google Calendars
• Contact Information
• IT Support
• Dress Code
• Time Sheet Due Dates
  • Paycheck Schedule
• Orientation Documents
• Roles and Responsibilities
  • Digital Asset Manager
  • Asset Creators (Photographers, Designers)
  • Marketing Content Creators
  • Information Technology Services
  • Supervisors
  • Digital Asset Management Interns

Mission Critical Documents

• Governance Guidelines

Special Projects

Wiki Maintenance

• Adding Wiki Permissions
• Restricting Pages
• Wiki Style Guide
  • Basic Organizational Schema
  • Page Content Formatting
  • Linguistic and Grammatical Prescriptions
  • Nomenclature
  • Wiki administrator
• Site Map