Your mailbox will be briefly unavailable while it is in transit
Your mailboxes will be offline for several hours during the Migration window. If you are try to access your mailbox during this time, you will receive a message that your mailbox is inaccessible.
Once the mailbox move becomes locked for move completion (during the migration window), you may see a disconnect notice informing you that your mailbox location is no longer valid or that your credentials are invalid.
New incoming email will be held in a queue while your mailbox is moved and will be delivered to your mailbox once its migration complete
The Office 365 Exchange servers always receive mail in an incoming queue before delivering mail to the appropriate mailbox. At the point when your mailbox is unavailable during its migration, the server will simply hold your incoming email in this queue until your mailbox becomes available once again. Once your mailbox becomes available, your incoming queued mail will be delivered to that mailbox.
The following WILL be migrated automatically for everyone (data delivered and stored on the server).
Email Messages (*w/ exception of "Personal Folders" or "Archived Mail" - see below)
Permissions (i.e. Shared Calendars, Mailboxes, et al)
What Items are Stored Locally on Your Computer
NOTE: These items are stored locally on your computer. They will be automatically linked to your new Profile, but you will have to set the default for them (ex: If you go to configure your signature - The current one will be there, but the setting of when to use it will require an action on your part)
Email Signatures (personalized signatures for your email messages)
Out of Office Reply Settings(Automated replies)
Forwarding Settings (Office 365 account automatically goes to another email account, such as your Gmail account)
NOTE: The following items are stored locally on your computer but require you to import them into your profile. (*Inbox Rules only if they were exported and saved as a file)
Personal Folders (Copies of emails on your computer, not on the server)
Archived Mail(Similar to Personal Folders)
Do I have to be migrated?
Does this migration affect everyone?
Yes. This migration affects everyone with an @mccombs.utexas.edu address: Faculty, Staff, PhD Students, Full-time MBA Students.
Will I continue to log into my computer the same way?
Yes. You will continue to log into your computer using your EID and EID password.
Exception: Apple users (MacBook, MacBook Air, MacBook Pro, iMac, et al) - your computer log on may vary. Please continue to log onto your computer, Post-Migration, the same way.
Can I use my current Outlook client after the migration?
Yes. You will continue to use your current Outlook client after the migration (or other desktop client - i.e. Apple Mail, etc...)
Will I have to reconfigure anything ?
Yes.ALL desktop, laptop, and mobile device email clients must be reconfigured with a NEW profile, after the migration to reconnect with your mailbox.
What is an Email Profile?
E-mail profiles are what Outlook (or other client) uses to remember which e-mail accounts you use and where the data for each account is stored. Each profile provides Outlook with the following information:
What account information to use: This information includes the user name, display name, e-mail server name, and Internet service provider (ISP) account password.
Where the e-mail data is delivered and stored: In Outlook, data is delivered and stored either on the e-mail server or a in .pst file on your computer. This data includes rules, messages, contacts, calendars, notes, tasks, journals, Search Folders, and other settings.
Outlook e-mail profiles are stored in the Windows registry. When Outlook starts, it retrieves the profile information from the registry.
Will the steps be different for Windows and Mac OS computer and mobile devices?