Anytime you schedule a meeting, a Meeting ID is generated. If you export the meeting to your calendar, the join instructions are automatically pasted to the calendar invitation.
You can edit or add to the pre-populated invitation text that is in your calendar invite to match your needs, such as providing more information, or a link to your privacy policy.
Note: Any edits to a meeting that is currently in progress will not take effect. The meeting must be ended and restarted for the changes to take effect.
How to Cancel a Zoom Meeting
Outlook Calendar with Zoom Outlook plugin
To cancel a meeting and remove it from the calendar in the Outlook desktop app:
1. Go to the View Switcher in the bottom left of Outlook and select Calendar.
- 2. Find the meeting on the calendar and double-click the meeting.
- 3. In the meeting invitation, go to the Meeting tab and select Cancel. The meeting invitation changes to a meeting cancellation.
- *Note: You can recover this meeting within 7 days from the Recently Deleted page on the Zoom web portal.
- 4. In the meeting cancellation, enter a message explaining the reason why the meeting was canceled.
- 5. Select Send Cancellation.
- 6. The meeting is removed from the calendar and the attendees receive an email message about the cancellation, just like you would for a meeting reminder.
How to Reschedule a Meeting
Outlook Calendar with Zoom Outlook plugin
To reschedule a zoom meeting in the Outlook desktop app:
1. Go to the View Switcher in the bottom left of Outlook and select Calendar.
- 2. Find the meeting on the calendar and double-click the meeting.
- 3. In the meeting invitation, make the changes to date and time and select Send Update.
4. The meeting is rescheduled and moved in the calendar and the attendees receive an email message about the rescheduled update.
